Part-Time Executive Assistant

About the Role

We are looking for a highly organized, proactive, and detail-oriented Part-Time Executive Assistant to work directly with a founder/executive and serve as the glue across his professional and personal priorities.

This is more than a traditional administrative assistant role. The ideal person will be a master organizer and proactive partner who can keep priorities, relationships, communications, and follow-ups moving without needing to be constantly directed.

You should be comfortable working independently, anticipating needs, identifying what needs attention, and making the executive's day easier and more organized.

Key Responsibilities

• Manage and maintain a master tracker covering business and personal priorities, tasks, commitments, and follow-ups.
• Help the executive prioritize daily and weekly activities, ensuring the most important items stay visible and on track.
• Conduct brief daily morning and end-of-day syncs to establish priorities, review progress, and identify outstanding items.
• Monitor email and LinkedIn communications, ensuring nothing important is missed and helping draft responses, follow-ups, and outreach messages.
• Maintain a zero-missed-message mindset, proactively identifying communications that require attention or follow-up.
• Support the development of a relationship management system to organize and track key professional relationships, contacts, interactions, and follow-ups.
• Keep track of commitments and proactively remind the executive about upcoming tasks, meetings, follow-ups, and important deadlines.
• Help organize information and create structure across multiple areas of the executive's professional and personal life.
• Identify opportunities to improve organization, workflows, and processes rather than simply waiting for instructions.
• Handle sensitive information with discretion, professionalism, and confidentiality.

Ideal Candidate

The ideal candidate is someone who genuinely loves organization, people, and learning. You take pride in keeping things clean, structured, and under control.

You're not someone who waits to be told what to do. You see something that needs attention, figure out how to handle it, and proactively bring it forward.

Schedule & Compensation

• Part-time: Approximately 8 hours per week
• Potential to scale: Hours may increase based on performance and business needs.
• Schedule: Flexible, with availability aligned to Eastern Time (ET).
• Engagement: Freelancer / independent contractor arrangement.
• Location: Remote - candidates from Latin America.