Executive Assistant for a Construction and Property Development Company in Australia (Home Based Full Time)

• Manage and organise the Director’s inbox, prioritising important emails, flagging items requiring attention, and ensuring nothing is missed.
• Follow up on outstanding emails, requests, tasks, staff, suppliers, and other matters.
• Draft simple email responses and assist with basic client and supplier communication.
• Keep the Director’s calendar organised, including scheduling meetings, appointments, inspections, and other commitments.
• Identify scheduling conflicts, set reminders, and keep the Director informed of upcoming appointments and important dates.
• Assist with organising the Director’s personal commitments, including children’s school activities, appointments, events, pickups, and other arrangements.
• Assist with general administration, keeping tasks, information, records, and follow-ups organised.
• Coordinate business bookings and travel arrangements, including flights and accommodation, and ensure the Director has the necessary information ahead of meetings, appointments, and travel.
• Assist with basic invoice administration using Xero and Workbench, including reviewing invoices for accuracy and checking details against purchase orders where required.
• Maintain organised and up-to-date invoice records.

Client Information

The client is an award-winning Australian builder and developer with over two decades of industry experience, operating across Newcastle, the Hunter Region, and the East Coast of Australia. They specialize in delivering high-quality, end-to-end projects across diverse sectors, ranging from large-scale residential developments and master-planned lifestyle communities to commercial, industrial, and specialized-use facilities such as medical and community infrastructure. Defined by precision, integrity, and disciplined project delivery, the client manages the full development lifecycle—from planning and civil infrastructure to final construction—focusing on creating functional, enduring, and high-performing environments.

Must Haves

• This role is only open to Filipinos permanently residing in the Philippines
• Previous experience as an Executive Assistant, Personal Assistant or in a similar senior administrative support role.
• Proficient with Xero
• Strong experience managing calendars, appointments and emails.
• Excellent organisation and time-management skills.
• Strong attention to detail.
• Excellent written and verbal English.
• Strong follow-up and communication skills.
• Able to manage multiple priorities and stay organised.
• Proactive and able to think ahead.
• Comfortable taking ownership rather than waiting for instructions.
• Reliable, trustworthy and professional.
• Comfortable working closely with a busy Director or business owner.
• Able to learn new systems and processes quickly.

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.

Connect With Us

https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker