Executive Assistant

Clear is looking for an outstanding Executive Assistant who will help our client drive their business forward. This outstanding professional will enable their client to focus on executing their business strategy, confident that their EA has their backs in organizing their working day, keeping projects moving forward and taking decisive actions where required. The PA we are seeking is self-motivated, work-dedicated, flexible and organised.

ROLE

The Executive Assistants role is to provide our Australia-based client a broad range of administrative support tasks. Its about helping our client focus on growing their business, rather than getting caught up in the distractions of the day too much email, too many calls, too many pointless meetings.

OPPORTUNITIES

This role is an opportunity for a highly skilled and adaptable professional to play a critical function in a growing business. The leaders of the business need support that will allow them to focus on the growth and development of their business and free them up from tasks and routine obligations that are currently taking away from that focus.

The role suits people who can switch between different types of tasks and respond to the changing requirements of a given day.

PURPOSE

A Clear EA provides highly efficient remote services to free up their clients precious time and mind which helps drive clients productivity.

As an EA, your daily tasks may include:

• Manage the clients email inboxes efficiently and effectively, actioning as many tasks as possible leaving only those items that require the clients direct input
• Coordinate the clients tasks and commitments ensuring deadlines are met and priorities managed
• Manage relationships and deliverables of the client to their clients/customers
• Ensure actual service delivery to clients clients/customers is undertaken in an effective and timely manner
• Handle phone calls effectively with politeness and in professional manner and then actioning the request from the caller this is not an answering service but an actioning service

• Arrange, manage, coordinate and maintain the clients schedules, appointments, meetings, events and travel arrangements
• Prepare and send out correspondence on the client's behalf
• Coordinate with clients and suppliers
• Assist the clients team with back-office work, as required
• Update company databases and spreadsheets, if required
• Perform minor finance-related tasks, as required
• Perform data entry and/or administrative tasks, if required
• Provide other support as may be required by the client to give them the headspace to make the important decisions for their businesses.

ESSENTIAL ATTRIBUTES

• Technologically adept with excellent verbal and written English
• Utmost respect for the confidentiality and the sensitivity of information
• Proactive mindset with ability to follow instructions and work well independently
• Good organisational, time management, customer service and interpersonal skills to harmoniously work with a team
• High-level of professionalism, attention to detail, reliability and strong work ethic
• Ability to multi-task and exercise flexibility, good judgment and discretion

REQUIREMENTS

• At least 2-years experience in supporting business owners or executives in an admin or PA capacity
• Proficient in Microsoft applications such as Word, Outlook, Excel and Teams.
• Background in dealing with Australian clients is an advantage

We provide the PC set to employees who are subscribed to an Internet Service Provider (ISP) with at least 10 mbps postpaid plan to effectively Work from Home. And to be eligible to the monthly internet subsidy, a back-up internet connection is required (either a secondary ISP subscription or ownership of a prepaid device like pocket WiFi or router with a network different from the main ISP).

At Clear, you can enjoy the following:

• Work-from-home (WFH) set-up
• PC set with freight expense coverage
• Monthly electricity & internet subsidies
• Attendance incentive
• Quarterly engagement activities
• Employee Referral Incentives
• HMO coverage with free dependents
  
• Life insurance coverage