Executive Assistant for a Community Support Service in Australia (Home Based Part Time)

• Manage calendars, meetings, appointments, priorities, and schedules
• Monitor and organise emails and priority communications, ensuring timely follow-ups
• Convert meetings, emails, voice notes, calls, and ideas into clear tasks, owners, deadlines, and action items
• Keep the client on track and proactively manage priorities
• Track outstanding actions and follow up with internal and external stakeholders
• Draft professional emails, stakeholder updates, meeting briefs, proposals, and routine communications for approval
• Maintain accurate CRM records, task management systems, calendars, documents, and key files
• Coordinate partnerships, community programs, events, and other organisational activities
• Provide basic social media and content support using Canva and CapCut
• Monitor social media messages and communications as the role develops

Client Information

The company is guided by five core values grounded in lived experience, shaping how it communicates, delivers services, and supports the people and communities it works alongside. It prioritises genuine connection, practical support, and an honest, people-first approach.

Must Haves

• This role is only open to Filipinos permanently residing in the Philippines
• Previous experience working with Australian clients or businesses
• Previous experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role
• Excellent written and spoken English
• Strong email and calendar management skills
• Excellent organisational and task-management skills
• Strong follow-up skills and confidence communicating with stakeholders
• Ability to manage multiple priorities and deadlines
Strong attention to detail
• Ability to work independently and take ownership of responsibilities
• Comfortable using technology and AI tools to improve productivity
• Experience with Canva and CapCut
• Comfortable providing basic social media and content support when required

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.