Bookkeeper and Administrative Assistant for a Construction Company in Canada (Home Based Part Time)

Bookkeeping
• Record daily transactions in QuickBooks (or the client's accounting software), including expenses, deposits, and vendor bills
• Reconcile bank and credit card accounts monthly
• Manage accounts payable: enter subcontractor and supplier invoices, track due dates, and prepare payment runs for approval
• Manage accounts receivable: prepare and send client invoices and progress billings, track outstanding balances, and follow up on overdue payments
• Code expenses to the correct job/project so job costing stays accurate
• Prepare monthly reports (P&L, AR/AP aging, job cost summaries) for owner review

Administrative
• Manage the owner's inbox and calendar, and flag priority items
• Maintain organized digital files for contracts, permits, invoices, and project documents
• Handle vendor and client correspondence, and answer routine inquiries
• Do data entry, document preparation, and other ad hoc administrative tasks

Client Information

The Company is a construction company specializing in residential renovation and construction services. It provides professional workmanship for projects such as home renovations, remodeling, additions, kitchens, bathrooms, and other residential improvements.

Must Haves

• Proficiency in QuickBooks Online (or the client's accounting software)
• Solid understanding of accounts payable (AP), accounts receivable (AR), bank and credit card reconciliations, and month-end close
• Experience coding expenses by job/project to maintain accurate job costing
• Strong attention to detail and accuracy with numbers
• Excellent written and verbal English for communication with vendors, clients, and the owner
• Ability to use AI tools to ensure accurate translation between French and English
• Experience managing an inbox, calendar, and digital files
• Proficiency in Google Workspace and/or Microsoft Office, especially Excel

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 5 Mbps to 15 Mbps
· Up to date computer system with a minimum of Windows 8 or Mac OS X
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.