Executive Assistant for a Legal Industry in the US (Home Based Part Time)

• Provide day-to-day operational support directly to the Operations Manager across a variety of ongoing firm projects
• Help compile, organize, and standardize internal procedures and documentation, including building out the firm’s employee handbook
• Coordinate the firm’s website relaunch by communicating approved website updates to the external web developer, CC’ing the Operations Manager, and tracking and following up on requested changes; no direct website or WordPress editing required
• Create, maintain, and update spreadsheets and reports in Excel
• Provide overflow support to attorneys when the paralegal is unavailable, such as preparing basic legal documents
• Manage email correspondence and follow-ups related to assigned projects
• Take on additional ad hoc administrative and operational tasks as needed

Client Information

The Company is a boutique law firm providing legal services in civil litigation, construction law, and government contracts. The firm is committed to delivering high-quality client service, practical legal guidance, and creative solutions to complex business and legal matters.

Must Haves

• This role is only open to Filipinos permanently residing in the Philippines
• Mid- to senior-level experience as an Executive Assistant or Administrative Assistant
• Strong proficiency in Microsoft Excel
• Tech-savvy and comfortable learning new tools and systems
• Self-directed, with the ability to work independently and manage multiple projects with minimal supervision
• Strong written and verbal communication skills, particularly when coordinating with external vendors and web developers
• Flexible and willing to adapt to shifting priorities, including cross-training on basic paralegal responsibilities

Nice to Haves

Experience working in a law office or legal setting
Familiarity with legal documents and paralegal-type tasks (e.g., subpoena preparation)
Experience creating SOPs, process documentation, or employee handbooks
Experience coordinating website projects or acting as a liaison with web developers

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.