Executive Assistant for an Education-Focused Organization in the US (Home Based Full Time)

Primary Support (90%)
• Manage calendars and scheduling for all three executives, including resolving conflicts and prioritizing competing requests
• Coordinate meetings and logistics, including agendas, invites, and follow-up
• Book and manage travel arrangements
• Prepare and submit expense reports
• Handle administrative follow-through on action items and open requests
• Draft routine and professional communications for leadership, particularly for funders and philanthropy contacts
• Learn and replicate each executive's voice and communication style over time

Secondary Support (10%)
• Provide targeted SVP support for travel booking and expense reports General
• Support office coordination using Slack and Google Workspace

Client Information

The company is an education-focused organization that supports educators and academic institutions in delivering effective, inclusive, and engaging learning experiences designed to help students succeed at their appropriate grade level.

Must Haves

• This role is only open to Filipinos permanently residing in the Philippines
• 2+ years of Executive Assistant experience
• Experience supporting multiple executives simultaneously (managing 2-3 people)
• Experience supporting senior leaders in US-based organizations
• Strong English communication skills
• Proficiency with: Slack, Zoom, Google Workspace (Gmail, Docs, Calendar, Sheets)
• Professional and respectful demeanor with organizational hierarchy

Nice to Haves

• Education nonprofit background
• Experience with professional development or teacher-focused organizations
• Strong writing and drafting skills
• Strong critical thinking and ability to anticipate needs
• Proactive problem-solving skills
• Experience supporting direct or assertive leaders
• Experience managing high-volume tasks
• Multi-time-zone calendar management background
• Knowledge with executive travel coordination and expense reporting
• Asana and Emburse Spend experience

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.

Connect With Us

https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker