• Manage employee timesheets, including approvals and follow-ups
• Prepare and issue client quotes, proposals, and invoices based on engineer instructions
• Perform data entry, document generation, and maintain organized digital filing systems
• Handle accounting tasks including supplier bill processing, accounts payable and receivable (AP/AR), bank and account reconciliations, and invoice processing
• Use Microsoft 365 tools (Word, Excel, Outlook, Teams, SharePoint) for daily operations
• Use Xero for payroll, superannuation, projects, timesheets, reconciliations, quotes, invoices, and bills
• Identify opportunities to improve and automate admin and accounting processes
Client Information
The client is a family-owned engineering consulting business based in Shellharbour, New South Wales, Australia. The company specializes in 3D laser scanning, CAD modelling, project design, and commercial drone services, primarily serving the manufacturing, mining, and steelmaking industries.
Must Haves
• This role is only open to Filipinos permanently residing in the Philippines
• Minimum of 4+ years of experience in administrative and/or accounting support roles
• Strong, hands-on experience with Xero (advanced level preferred)
• Proficiency in Microsoft 365 applications, including SharePoint
• Excellent attention to detail and organizational skills
• Ability to work independently with minimal supervision
• Strong communication and time management skills
• Mature, dependable, and proactive work ethic
Nice to Haves
• Experience supporting engineering, construction, or technical teams
• Exposure to workflow automation tools or process optimization initiatives
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
