Position Overview
We are a construction and specialty contracting company looking for an experienced Recruiter to manage the full recruitment cycle for office, administrative, and remote-eligible roles across the organization. This position works closely with hiring managers and our talent sourcer to move qualified candidates efficiently through the pipeline — from application review and phone screening through offer issuance and onboarding handoff.
This is a supporting role in a structured hiring function: you conduct independent phone screens and provide hiring managers with well-documented recommendations, but the hiring decision remains theirs. Compliance is everything in this role. Demonstrated working knowledge of US employment law and EEO-compliant interviewing practices is the single most important qualification — not optional, not preferred, required.
You will manage a focused workload of 2 to 4 open requisitions at any given time, keeping each one moving with organized records, timely candidate communication, and clean documentation from first contact through close.
Key Responsibilities
Application Review & Candidate Management
- Review, process, and disposition incoming applications across all assigned requisitions
- Keep candidate records accurate and current in the applicant tracking system — every action documented as it happens
- Evaluate and advance candidates handed off by the talent sourcer, maintaining consistent standards across all sources
- Maintain requisition tracking and report on pipeline status, time-to-fill, and screen-to-interview conversion on a regular basis
Phone Screening
- Conduct independent phone screens using role-specific criteria developed in coordination with hiring managers
- Apply consistent question sets across every candidate for a given requisition — no variation that could create compliance exposure
- Document screen results accurately and completely for every candidate evaluated
- Make clear, well-supported advancement or declination decisions at the screen stage based on documented criteria
Interview Coordination & Hiring Manager Support
- Schedule and coordinate interviews between candidates and hiring managers, managing calendar logistics and sending confirmations to all parties
- Provide hiring managers with written screen summaries, side-by-side candidate comparisons, and clear recommendations — while leaving the hiring decision entirely to them
- Respond promptly to hiring manager requests for candidate information, pipeline updates, or documentation
Candidate Communication
- Serve as the primary point of contact for all candidates throughout the process — status updates, interview logistics, and timely, professional dispositions for those not moving forward
- No candidate goes without a response — every person who enters the pipeline receives a clear, professional communication at every stage
- Represent the company well in every interaction, whether advancing or declining a candidate
Offer Letters & Pre-Employment
- Prepare and issue offer letters using company-approved templates, only after receiving written authorization from the hiring manager
- Coordinate pre-employment steps and hand off accepted candidates cleanly to the onboarding team
- Ensure offer documentation is complete, accurate, and filed correctly
Compliance & EEO Practices
This is non-negotiable. Every candidate interaction must be defensible.
- Apply US employment law and EEO-compliant practices in every candidate interaction without exception
- Use consistent question sets, document rationale for all advancement and declination decisions, and make no prohibited inquiries at any stage
- Flag any compliance concern, unusual candidate situation, or ambiguous hiring manager request to the Recruitment Manager immediately — do not resolve it independently
- Ensure every requisition can withstand a compliance review because the process was applied evenly and recorded as it happened
Required Qualifications
- 3 or more years of recruiting experience including candidate screening, interview coordination, and applicant management
- Demonstrated working knowledge of US hiring law and EEO-compliant interviewing practices — this is the single most important qualification for this role
- Excellent spoken and written English — confident and professional conducting phone screens with US-based candidates
- Hands-on experience with an applicant tracking system and disciplined, accurate data entry habits
- Availability to work a consistent daily overlap with Arizona business hours (MST)
- Reliable high-speed internet, a quiet dedicated workspace, a quality headset, and a backup internet or power plan
- Strong organizational skills, proactive follow-through, and a habit of documenting decisions as they happen
Preferred Qualifications
- Prior recruiting experience supporting US-based employers — US recruitment experience is highly preferred due to the compliance requirements of this role
- Full-cycle recruiting experience from application intake through offer acceptance
- Construction, skilled trades, or specialty contracting recruiting background
- Experience recruiting for office, administrative, and professional roles in a corporate or agency environment
What Success Looks Like
- Hiring managers consistently receive short lists of qualified, well-documented candidates without having to chase for information
- No candidate goes without a response — ever
- Every requisition can withstand a compliance review because the screening process was applied evenly and recorded as it happened
- The pipeline is always current, the ATS is always accurate, and the Recruitment Manager is never surprised by a gap or a delay
Requirements
This is a full time role
Up to $8/hr
100% Remote
