Accounts Payable Analyst

Description:
The Card Services Payables Analyst is responsible for supporting the corporate card and expense audit processes, ensuring compliance with company policies, internal controls, and service level expectations. This role requires strong attention to detail, effective communication, and the ability to independently manage transaction review and reconciliation activities.

Key Responsibilities
Expense Report & Compliance Auditing
·Audit expense reports to ensure compliance with company policies, procedures, and internal controls – monitoring to identify misuse, fraud risk, or policy violations
·Validate completeness, accuracy, and appropriate business purpose documentation
·Ensure reviews are completed within established SLA requirements
·Identify and escalate non-compliance or control concerns in a timely manner
Corporate Card & Purchase Card Management
·Review Purchase Card (P-Card) transactions and validate appropriate usage
·Record transactions against purchase orders, where applicable
·Investigate and resolve discrepancies or unmatched transactions
·Monitor aged balances and perform timely follow-up for resolution
Reconciliation & Financial Controls
·Perform account reconciliations and ensure transactions are accurately recorded
·Support month-end and ad hoc reconciliation activities as assigned
·Maintain supporting documentation for audit and compliance purposes
Stakeholder Support & Communication
·Liaise with associates to resolve expense report and corporate card inquiries
·Provide guidance on policy requirements and proper transaction handling
·Escalate issues or concerns appropriately to leadership or relevant teams
Program Support & Continuous Improvement
·Assist with administration of the corporate card program
·Support new card setup, user training, and onboarding activities
·Contribute to process documentation and updates to SOPs
·Identify opportunities for process improvement and enhanced controls
Audit & Compliance Support
·Support internal and external audit requests by providing documentation and analysis
·Ensure all activities align with audit requirements and company control standards
Required Qualifications
·Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
·1 – 3 years in Accounts Payable, expense auditing, or corporate card programs preferred
·Strong understanding of internal controls and audit processes
·High attention to detail and accuracy
·Strong problem-solving and analytical skills
·Excellent written and verbal communication skills
·Ability to manage multiple priorities in a deadline-driven environment
Preferred Skills
·Experience with ERP systems (e.g., Oracle Fusion)
·Familiarity with expense management tools (e.g., Concur, AppZen, or similar)
·Knowledge of reconciliation processes and financial reporting support
·Intermediate to advanced Excel skills, with ability to perform vlookups, create pivot tables, and effectively work with large data volume
Success Measures
·Timely completion of expense and transaction reviews within SLA
·Reduction in policy violations and audit exceptions
·Accuracy and completeness of reconciliations
·Responsiveness to stakeholder inquiries and issue resolution