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Executive Assistant/Marketing Coordinator

Easy Outsource

Role overview

Qualifications

  • Proven experience as an Executive Assistant, Virtual Assistant, Marketing Coordinator, or similar role
  • Strong organizational and time-management skills with exceptional attention to detail
  • Experience managing CRMs; Zoho experience is preferred
  • Experience coordinating social media content, schedules, and marketing activities

Responsibilities

  • Coordinate marketing activities across multiple residential, commercial, luxury, and international real estate businesses
  • Organize and schedule existing content across Instagram, Facebook, LinkedIn, and other platforms
  • Manage content calendars and ensure all posts and marketing activities are completed on schedule
  • Provide day-to-day Executive Assistant and administrative support

Key facts

Hard skills

Executive Development Real Estate Development

Other skills

  • Organizational Skills
  • Time Management
  • Detail Oriented
  • Scheduling
  • Multitasking
  • Reliability
  • Communication

About the company

Easy Outsource logo

Easy Outsource

Outsourcing & Offshoring

As a business owner, there comes a time when you’re faced with a chicken or egg situation.Your business is growing fast, so your need for talent is increasing. But finding, training, and managing new people requires time.Time you don’t have, because you’re busy with the onslaught of new work.So you try to hire more but your team can’t find people you need fast enough.Worst of all… you’ve tried delegating & even outsourcing before and it didn’t work. It’s hard to find people to mesh with your team, and it’s even harder to manage them remotely.As an outsourcing company, our goal isn’t just to find you workers. We’ll find you that perfect match.Because unlike other outsourcing companies, Recruitment is in our DNA. With a combined 47 years of experience recruiting for finance, tech, marketing, SaaS, & the healthcare sector, EasyOutsource partners with fast-growing companies to provide diverse, & top-notch talent not just in North America but worldwide.Our easy Triple-C formula of Caliber talent, Client-focused approach, & Cost-effective service solves the hassle of finding talented remote workers.So if you want to> Hire at scale, while keeping costs low> Find specialized skills too expensive in your area> Stay innovative with a diverse team> Find remote workers sans the challenges of managing themApply for a consultation with one of our talent experts:https://www.easy-outsource.com/Let’s see if we’re a good fit. We’ll ask questions about your business — your goals, challenges, & hiring requirements.Our experts will explain our criteria in matching offshore talent with different businesses, & answer questions you may have. The goal is to understand your goals and management style to see if we can collaborate.After that, they’ll go back to our team with your requested talent profile so we can start sourcing a candidate.If you’re ready for new team members at half the cost (& headaches), let’s talk https://www.easy-outsource.com/

Company details

Company typeStartup
IndustryOutsourcing & Offshoring
Company size11 - 50

Links

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Job description

This is a remote position.

Industry: Real Estate

Remote | Full Time | Mon-Fri | 9AM - 5PM EST

Job Overview:
      
      We are looking for a highly organized and proactive Executive Assistant/Marketing Coordinator to support multiple real estate businesses across residential, commercial, luxury, and international markets.
      This role is focused on coordination, organization, scheduling, and execution rather than content creation. Marketing content, photos, and materials are already prepared—you will be responsible for making sure everything is organized, scheduled, posted, and completed on time across multiple businesses and platforms.
      The ideal candidate is a strong doer who can manage competing priorities, learn new systems quickly, and provide dependable administrative and executive support.

Key Responsibilities:
  • Coordinate marketing activities across multiple residential, commercial, luxury, and international real estate businesses.
  • Organize and schedule existing content across Instagram, Facebook, LinkedIn, and other platforms.
  • Manage content calendars and ensure all posts and marketing activities are completed on schedule.
  • Organize photos, property listings, marketing materials, and business information.
  • Update and maintain real estate listings across various platforms.
  • Manage and maintain CRM systems, including Zoho.
  • Work with platforms such as SocialPilot, CoStar, and other business and listing systems.
  • Provide day-to-day Executive Assistant and administrative support.
  • Learn the priorities, processes, and requirements of each business.
  • Coordinate multiple tasks and deadlines while ensuring accuracy and consistency.
  • Serve as a reliable backup to key team members when needed.
Requirements:
  • Proven experience as an Executive Assistant, Virtual Assistant, Marketing Coordinator, or similar role.
  • Strong organizational and time-management skills with exceptional attention to detail.
  • Experience managing CRMs; Zoho experience is preferred.
  • Experience coordinating social media content, schedules, and marketing activities.
  • Ability to manage multiple businesses, platforms, and priorities simultaneously.
  • Comfortable learning and working with new software and platforms.
  • Strong communication and follow-through skills.
  • Proactive, dependable, and highly execution-focused.
  • Real estate experience is an advantage but not required.
  • Able to take existing materials and ensure they are properly organized, scheduled, and executed.
Ideal Candidate:
      
      The ideal candidate is someone who is highly organized, proactive, detail-oriented, and dependable. You should be comfortable juggling multiple priorities, following through on tasks, and ensuring that nothing falls through the cracks.

      This is not primarily a Social Media Manager or content creation role. We are looking for someone who can take already-created content and marketing materials and make sure they are properly organized, scheduled, posted, and managed from start to finish.

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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