Sales and Export Logistics Coordinator (AO-14081)

This is a remote position.

ABOUT ACCESS OFFSHORING:

We specialise in providing Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent, we also help Australian businesses implement best practice when it comes to building an offshore team.

ABOUT THE CLIENT:

We are a family-owned and operated beef and veal processing company in Australia. The company specialises in breeding, growing, and sourcing sustainably grown, naturally bred, and fed beef and veal. We are committed to operating in an environmentally sustainable way.

JOB SUMMARY:

The Sales and Logistics Admin plays a crucial role in supporting both the sales and logistics departments, ensuring seamless order processing, documentation, and shipment execution. This position requires a highly organised and detail-oriented individual with excellent communication skills and proficiency in using relevant software tools. The role involves generating export documentation, coordinating with customers and shipping companies, assisting the sales team with administrative tasks, and generating key reports.

KEY RESPONSIBILITIES:

Sales Administration:

• Assist the sales team with general administrative tasks, including:
  

• Entering sales contracts and orders into the in-house program.
  

• Maintaining accurate records of sales activities and customer information.
  

• Preparing sales quotations and proposals.
  

• Following up on sales leads and inquiries.
  

• Communicate effectively with customers via email, addressing inquiries and providing updates on order status.
  

• Generate reports on sales performance, inventory levels, and production data using Excel and the in-house program.
  

Logistics Administration:

• Generate all necessary export documentation, including commercial invoices, packing lists, certificates of origin, and customs forms.
  

• Send shipping documents to customers promptly and accurately.
  

• Liaise with shipping companies to arrange shipments, negotiate rates, and track cargo.
  

• Maintain accurate records of shipments and logistics activities.
  

• Troubleshoot any logistics issues that may arise.
  

General Responsibilities:

• Maintain organised files and records, both physically and electronically.
  

• Ensure compliance with all relevant export regulations and documentation requirements.
  

• Stay updated on changes in sales and logistics procedures.
  

• Collaborate effectively with team members across departments.
  

• ​Perform other related duties as assigned.
  

Requirements

• Proven experience in sales administration, logistics coordination, or a related field.
  
• Strong understanding of export procedures and documentation requirements.
  
• Proficiency in using Microsoft Excel (essential) and other relevant software applications, including experience with in-house programs.
  
• Excellent communication skills, both written and verbal.
  
• Strong organisational skills and attention to detail.Ability to multitask and prioritise in a fast-paced environment.   
  
• Problem-solving and analytical abilities.
  
• Ability to work independently and as part of a team.
  

Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!)
  
• Work from Home Allowance
  
• HMO for you AND a dependent
  
• 20 Days Annual Leave and 5 Days Sick L​eave
  
• Government Statutory Benefits
  
• 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth
  
• And of course, a competitive salary