Admin Assistant (0010-0895)

Looking for Philippines-based candidates

Job Role: Admin Assistant

Compensation range: $1,200 AUD - $1,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: The client operates in the glass and glazing industry, specialising in the supply, fabrication, and installation of high-quality glass solutions for residential, commercial, and architectural applications. They focus on delivering durable, custom-made glass products such as windows, doors, and specialist glazing systems designed to meet functional and aesthetic requirements.

They are the authorised agent for Saint-Gobain Glass across Australia and New Zealand, managing the supply of bulk glass shipments into both markets.

Role Overview: With monthly volumes of 80–120 containers, primarily sourced from Chennai, India, we are seeking a highly organised Admin Assistant to support day-to-day operations and customer coordination. 

This role is ideal for someone detail-oriented, reliable, and comfortable working across international suppliers and local customers in Australia and New Zealand.

Key Responsibilities: 

• Manage receipt and processing of shipping documentation from overseas factories.
• Accurately enter shipment and order data into Excel-based tracking systems.
• Place customer orders via the Saint-Gobain Glass India online platform.  
• Review and verify order accuracy prior to confirmation. 
• Issue order confirmations to customers via email. 
• Distribute shipping documentation directly to customers in a timely manner.  
• Prepare and maintain weekly order tracking reports using Excel.
• Liaise with customers and suppliers via email to ensure smooth order flow.  
• Follow up with customers regarding payments as they fall due.  
• Handling and tracking of insurance claims made.

Requirements

Required Skills and Qualifications:

• 2+ years of proven experience in an administrative, logistics, or customer service role.  
• High competence in Microsoft Excel (data tracking, accuracy, reporting).
• Proficiency in PowerPoint and/or Canva for preparing clear, professional reports and communications.
• Excellent written and verbal communication skills, with strong email etiquette.  
• Strong attention to detail and high level of accuracy.  
• Ability to manage multiple tasks and meet deadlines.  
• Comfortable working with international suppliers and time zone differences.  
• Experience with shipping, freight, or import/export processes (preferred but not essential).

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)