Admin Assistant (016 -0793)

​​Looking for Philippines-based candidates

Job Role: Admin Assistant

Compensation range: $1,200 AUD - $1,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with US business hours (to confirm specific timezone and working hours).

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A US-based company that offers a talent management platform with AI capabilities for skill development to small and medium-sized businesses. The client is currently based in Australia but is operating on a US time zone.

Role Overview: We’re looking for a highly organized, proactive Virtual Assistant to support a fast-moving founder across multiple businesses and time zones (UK, AUS, US). This is a high-trust, high- ownership role where execution speed and reliability are everything. You’ll be embedded into the founder’s world managing communications, coordinating investors and stakeholders, keeping operations running, and making sure nothing falls through the cracks.

This is a remote, flexible role that prioritizes responsiveness and the ability to overlap with key time zones, reporting directly to the founder. It suits someone highly proactive, independent, and comfortable making decisions without constant direction.

It’s not ideal for those who prefer structured hours, need close guidance, or thrive in slower-paced environments.

Success in the role means staying ahead of tasks, keeping communications organized, ensuring timely follow-ups with stakeholders, increasing overall execution speed, and resolving issues before they reach the founder.

Key Responsibilities: 

1. Founder Support & Execution

• Manage inbox, calendar, and daily priorities across multiple time zones (UK, AUS, US)
• Draft and send emails to investors, partners, legal, and customers
• Prepare meeting briefs and follow-ups
• Keep tasks moving, chase people, deadlines, and outcomes

2. Fundraising & Investor Coordination

• Maintain investor CRM (pipeline, status, notes)
• Coordinate meetings, follow-ups, and document sharing
• Assist with pitch decks, memos, and data room organization
• Track commitments, SAFE/convertible discussions, and timelines

3. Operations & Admin

• Coordinate with lawyers, accountants, and advisors
• Manage contracts, documents, and signatures
• Organize company records (cap table, agreements, financials)
• Support compliance/admin across AU, UK, and international entities

4. Sales & Business Development Support

• Assist with outreach and follow-ups to prospects
• Manage CRM updates (HubSpot or similar)
• Prepare proposals, presentations, and sales materials
• Coordinate demos and client communications

5. Product & Marketing Coordination

• Liaise with designers, developers, and agencies
• Track website updates, branding work, and deliverables
• Coordinate content (LinkedIn, website, investor updates)
• Ensure execution against deadlines

6. Personal &. Lifestyle Support

• Manage travel, bookings, and logistics
• Handle personal admin (payments, reminders, coordination)
• Reduce cognitive load so the Founder can focus on high-value work

Requirements

Core Traits

• Extremely organized and detail-oriented
• Fast response 
• Proactive ,you don’t wait to be told
• High ownership mindset
• Calm under pressure
• Comfortable with ambiguity and able to make good judgement calls independently

Skills & Experience:

• 2+ years as a Virtual Assistant / Executive Assistant / Operations role
• Experience supporting a founder or startup is a strong advantage
• Strong written communication (professional, concise, confident)
• Ability to handle sensitive and confidential information with discretion (NDA required)
• Comfortable with tools including: Google Workspace / Microsoft 365, Slack, HubSpot or similar CRM, Notion / task management toolsBonus (Highly Valuable)
• Experience with fundraising processes
• Understanding of startups, SaaS, or HR tech
• Exposure to legal/financial documents
• Experience working across multiple time zones

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)