Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Payment Processing Accounts Payable Invoicing General Ledger ERP Systems Knowledge SAP CO Workday (Software) Accruals Vendor Management Payment Schedule Geriatrics Internal Controls Customer Inquiries Purchase Order Amendments Auditing Accounting Netsuite Form 1099 Property Ownership

Other Skills

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Microsoft Excel
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Record Keeping
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Professional Communication
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Accountability
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Ability To Meet Deadlines
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Collaboration
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Time Management
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Organizational Skills
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Detail Oriented
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Prioritization

SureSale

About SureSale

Founded by a team of automotive/tech innovators, award-winning SureSale makes it easy for auto retailers, independent technicians and repair facilities to share trusted vehicle history and real-time condition information about used vehicles with the SureSale app. The SureSale vehicle quality report analyzes thousands of vehicle data points, including history and condition, helping increase consumer purchase peace of mind. Historically, used vehicle shoppers have had little access to a vehicle’s true condition so the used vehicle purchase process has been plagued with a trust gap: 70% of used car buyers/shoppers are concerned about the quality of a used car prior to purchase, with 30% continuing to have concerns about their vehicle quality even after purchase. As used vehicle demand skyrockets, SureSale bridges this gap, making it easy for technicians and retailers to tell, and for car buyers to understand and be confident of a vehicle’s whole story.

Company type: Startup

Founded: 2018

Company size: 11 - 50

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Job description

Job Title: Accounts Payable (AP) Specialist

Department: Finance
Reports to: Senior Accounting Manager
Job Type: Full-Time

SureSale

Driven by trust. Powered by data.

SureSale is a technology-driven company focused on bringing transparency and confidence to the used car market. We provide vehicle inspection reports, certification, and warranty solutions that help dealerships and consumers make informed decisions.

By combining advanced data analytics with rigorous inspection standards, SureSale delivers a comprehensive view of vehicle condition and history. Our platform is designed to reduce risk, improve trust, and create a better buying experience for everyone involved.

We partner with dealerships, marketplaces, and automotive platforms across North America to enhance vehicle quality assurance, streamline transactions, and drive customer satisfaction. Our mission is to make used car buying safer, smarter, and more transparent.

At SureSale, we value innovation, accountability, and collaboration. If you're looking to grow with a fast-paced company that is reshaping the automotive experience, we invite you to join our team.

Job Summary:

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, payments, and vendor records. This role plays a key part in maintaining strong vendor relationships, safeguarding internal controls, and supporting the integrity of financial reporting.

Key Responsibilities:

Invoice Processing

Review, code, and process vendor invoices in accordance with company policies
Match invoices to purchase orders and receiving documentation (3-way match)
Ensure proper approval workflows are followed
Resolve discrepancies with vendors and internal departments

Payment Processing

Prepare and process weekly check runs, ACH, and wire payments
Monitor payment schedules to ensure timely and accurate disbursements
Maintain positive pay files and banking uploads
Reconcile vendor statements and follow up on outstanding items

Vendor Management

Set up and maintain vendor records, including W-9 collection
Ensure compliance with 1099 reporting requirements
Respond to vendor inquiries in a professional and timely manner

Reconciliations & Controls

Reconcile AP subledger to the general ledger
Assist with month-end close, including accruals and AP aging review
Maintain organized records and documentation for audit support
Ensure adherence to internal controls and approval thresholds

Process Improvement

Identify opportunities to streamline invoice processing and improve efficiency
Support implementation of AP automation tools or system enhancements

Qualifications:

Education & Experience

Associate or bachelor's degree in Accounting, Finance, or related field preferred
2+ years of accounts payable or general accounting experience
Experience in high-volume or multi-entity environments preferred

Technical Skills

Proficiency in Excel
Experience with ERP systems (e.g., NetSuite, Workday, SAP, or similar)
Strong understanding of basic accounting principles

Core Competencies

High attention to detail and accuracy
Strong organizational and time-management skills
Ability to prioritize in a deadline-driven environment
Professional communication skills
Strong sense of accountability and ownership

Essential Functions

Function	Seldom	Occasionally	Frequently
Stationary Position - Sitting or Standing			X
Active Position - Walking, jogging, running		X
Use of hands/fingers			X
Climb/Balance	X
Stoop/kneel/crouch or crawl		X
Talk/hear			X
See			X
Lift (50 lbs or less)		X
Lift (50 lbs or more)	X
Exposure (environmental)		X

Disclaimer

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Job descriptions may evolve over time, and duties may be adjusted as needed.

SureSale is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, veteran status, gender identity, or any other protected status under applicable laws.

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