Key Facts

Remote From:

Full time

English

Hard Skills

Expense Reports Flight Planning Invoicing Logistics Site Analysis Accounts Payable Budget Management Contract Management Scientific Document Preparation Vendor Management Invoicing Report Designer Visual Communications Order Management Transportation Management SAP CO Organizational Structure

Other Skills

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Microsoft Excel
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Microsoft PowerPoint
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Microsoft Word
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Client Confidentiality
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Professionalism
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Time Management
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Teamwork
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Verbal Communication Skills
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Growth Mindedness

Roles & Responsibilities

High School Diploma required; College degree preferred
Prior Administrative Assistant experience required
Minimum of three years Administrative Assistant experience preferred
Advanced Excel, PowerPoint and Word skills; SAP knowledge is helpful

Requirements:

Coordinate and manage heavy travel schedules for the Music team and artists
Review contracts to ensure invoices comply with Music Marketing sponsorship agreements
Process expense reports and AP submissions, including scanning AP submission forms and creating check requests
Maintain vendor, artist, and event partner payment spreadsheets to monitor payments and ensure adherence to contracted terms

WORKOO.NET

Human Resources, Staffing & Recruiting

About WORKOO.NET

WORKOO.NET: HR OTHERWISE ... Workoo is a human resources exhibition platform, a saas designed for the easy enhancement of skills of all kinds. Only the essenciel is displayed, it is not a social network. People pay $1 a year to be professionally exposed worldwide. THE PROBLEM THAT GENERATES THE IDEA: AN INCOMPLETE PROCESS... Information is the only weapon of economic wars of this time, and more importantly the enhancement of information. Workoo is now the leader of a sector Bitterly behind the technological advance of the world, which of course is expensive for humanity. Very often hired under an instant need, the staff is recruited on the basis of somes few elements, while it is still sorely lacking informations about their real abilities. Too late often when we get there, we do with and we adapt. But it's not at the post to adapt to the incompetences of the person, it's up to the person to be adaptable to the job. Thus, the profiles genuinely correspondents are referred to sectors that are inappropriate to their skills and abilities by, and the vicious circle begins again. AN EFFICIENT SOLUTION: HR OTHERWISE ... For humanity we have totally redesigned the model of direct recruitment, since the best way to predict future is to create it. We started on the basis of real information necessary for the development of a skill, what does it matter at what level it is? We have a set, which effectively responds to all fields of view that leads to a recruitment of profiles corresponding for the success of all.

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 51 - 200

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Job description

The Administrative Assistant works closely with the Music Marketing team by providing administrative assistance to the team at large. The Administrative Assistant is responsible for a wide variety of office duties while representing and maintaining the DSD Division both internally and externally while interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. This position is responsible for using discretion, confidentiality, a good understanding of the business and a detailed knowledge of operations, procedures, and people to support the Music team.

Essential Job Functions

Heavy travel scheduling for Music team and artists
Read contracts to ensure the invoice abides by the contract of Music Marketing sponsorship
Communicate and help with expense reports with submission to AP and processing.
Scanning and preparing of AP submission forms
Create check request for each payment, get it approved of vendor invoices
Check payment status in SAP for Vendors, Athletes, Agents and Category Managers
Maintain a spreadsheet of contracted vendors spending to ensure they do not exceed contracted travel allowance cap
Assist with budget spreadsheets/internal order numbers for the department
Maintain spreadsheet with contracted artists and event partners to monitor payments
Assist with PowerPoint presentations
Develops and executes complex marketing and ad hoc reports as requested to support various business projects Oversees the planning and execution of logistics for National Meetings, Marketing offsites and other designated meetings and special events. Manages facility selection, contract negotiations, food and beverage selections, and arrangements for audio/visual service, transportation, etc
Other administrative duties as assigned.

Position Requirements

High School Diploma required. College preferred.
Prior Administrative Assistant experience required. Minimum of three years Administrative Assistant experience is preferred.
Advanced Excel, PowerPoint and Word required. SAP knowledge is helpful.
Ability to handle multiple tasks in a work environment where rapidly changing priorities can be the rule rather than the exception.
Outstanding attention to detail and accuracy.
Self-starter who for learning all aspects of the business. Driven to excel, grow and is willing to step outside of the job description.
Excellent verbal and written communication skills with special attention to spelling and grammar.
Superior organization and time management skills.
Ability to function effectively as a member of a team with willingness to assist with special tasks and projects as assigned.