XTN-4B01933 | DATA ENTRY SPECIALIST

Complete Outsourcing Solutions is a trusted partner in delivering comprehensive, end-to-end outsourcing services tailored to meet the evolving needs of businesses across various industries. With a strong focus on operational efficiency, cost-effectiveness, and service excellence, the company provides expert solutions in areas such as customer support, back-office operations, IT services, and finance and accounting. 

• Health Insurance/HMO 
• Enjoy unlimited MadMax Coffee
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

• Oversee and manage the company’s accounts email address inbox, ensuring that all emails are addressed within two business days.
• Ensure that all contractor and supplier invoices comply with the company's requirements by including a Purchase Order number, clearly listed payment date terms and that the claim amount is correct.
• Communicate with suppliers and contractors as needed to ensure their invoices are resubmitted correctly if they are not accurate.
• Timely load and process all contractor and supplier invoices into Buildertrend and Accounting Software (Xero) following the established process.
• Accurately enter all approved contractor and supplier invoices into Buildertrend and ApprovalMax (the internal invoice approval system).
• Manage the Accounts Payable system to ensure all invoices are accurately uploaded to ApprovalMax.
• Coordinate with internal Project Managers and the Commercial team as needed if the invoice amount exceeds the Purchase Order.
• Ensure all supplier and contractor details are up to date in Xero including all contact details, ABN, GST settings and payment terms.
• Other duties as required. 

• At least 2 years proven experience in Data Entry and Administrative Assistant.
• Experience working in the construction industry or for a global company.
• Experience working with AU/NZ companies/clients.
• Strong attention to detail. Excellent organizational and time management skills.
• Strong communication skills High degree of computer literacy, in particular Microsoft (Outlook, Excel) Ideally previous experience with Buildertrend, Xero, ApprovalMax preferred
• Be able to work to tight deadlines whilst maintaining accuracy with strong attention to detail.
• High performer who is able to work autonomously or as a member of a team.
• Highly developed interpersonal and communication skills Self-motivated and driven.
• Resilient, able to work under pressure and can adjust to change.
• Takes responsibility and accountability for own actions.
• Positive can-do attitude. Strong work ethic and is a team player. Ready to take on new challenges and is willing to learn. Strong Personal Integrity. 

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