Virtual Assistant for a Private Education Provider in Australia (Home Based Part Time)

• Business Administration: Manage inboxes, calendars, appointments, bookings, correspondence, documents, invoices and general administrative requirements, ensuring important matters are prioritised and followed up.
• Client and Stakeholder Communication: Liaise professionally with clients, external organisations, healthcare stakeholders and service providers, coordinating enquiries and keeping relevant parties updated.
• Operational Coordination: Manage outstanding tasks, organise information, coordinate day-to-day activities and proactively follow up on matters requiring attention.
• Marketing and Social Media Support: Assist with social media scheduling, prepare simple marketing materials using approved templates and content, and support the coordination and execution of marketing activities.
• Personal Assistance: Support the business owner with personal and household administration, appointments, property-related matters, travel arrangements, bookings and service-provider coordination.
• Proactive Task Management: Anticipate requirements, take ownership of assigned responsibilities, resolve routine matters independently and escalate decisions requiring the business owner's input.

Client Information

The client is a private medical education and test-preparation provider specializing in training International Medical Graduates (IMGs) for the Australian Medical Council (AMC) Clinical Examination.

Must Haves

• Previous experience as a Virtual Assistant, Executive Assistant, Personal Assistant or similar administrative support role.
• Strong experience managing inboxes, calendars, appointments and general business administration.
• Excellent written and verbal English communication skills.
• Confidence communicating with clients, external stakeholders and service providers.
• Ability to manage multiple priorities, deadlines and ongoing responsibilities independently.
• Experience with social media scheduling and basic marketing administration.
• Ability to prepare simple marketing materials using approved content and templates.
• Strong organisational skills and exceptional attention to detail.
• Confidence using digital systems and AI tools to improve productivity.
• Ability to learn new systems quickly, including Kajabi.
• Comfortable supporting both business and personal administrative requirements.

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.

Connect With Us

https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker