Executive Assistant for a Cleaning Service Company in the US (Home Based Full Time)

• Research and manage small business certification applications (e.g., SBE/SBC), including gathering documents, completing forms, and tracking status.
• Research grant opportunities, prepare and organize grant applications, and track approvals and deadlines.
• Source and vet freelance grant writers for the owner to review.
• Support recruitment of experienced house cleaners, including posting openings, screening applicants, and following up with past or declined candidates for future openings.
• Conduct follow-ups across the business, including client check-ins, candidate follow-ups, and pending opportunities.
• Maintain and update client, job, and scheduling records in Housecall Pro.
• Handle light inbox management, including flagging priority items and drafting responses.
• Organize and maintain business paperwork, files, and records.
• Identify and track new business opportunities to ensure nothing falls through the cracks.
• Complete research and administrative projects as assigned by the owner.

Client Information

The Company is a cleaning service provider dedicated to maintaining clean, organized, and comfortable spaces for its clients. It aims to deliver reliable and efficient cleaning solutions while ensuring customer satisfaction through attention to detail and quality service.

Must Haves

• Executive or virtual assistant experience supporting a small business owner.
• Strong research skills with the ability to find, compare, and summarize options independently.
• Experience preparing applications, forms, or proposals with high attention to detail.
• Excellent written and verbal English communication skills.
• Self-directed and proactive, able to manage multiple projects and follow through without daily reminders.
• Comfortable working on a US Central Time schedule.
• Proficient in Google Workspace or Microsoft Office.

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam
· Stable internet connection of at least 5 Mbps to 15 Mbps
· Up to date computer system with a minimum of Windows 8 or Mac OS X
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.