Accounts Payable Officer

POSITION SUMMARY

The Accounts Payable Officer is a key role within the Finance team, responsible for ensuring timely, accurate, and compliant processing of supplier invoices, payments, and financial records. This role supports the company’s financial integrity by maintaining strong vendor relationships, safeguarding data accuracy, and contributing to ongoing automation and continuous improvement initiatives. As part of a dynamic and fast-paced environment, the Accounts Payable Officer plays a critical part in delivering reliable financial operations that support business growth and operational excellence.

JOB DETAILS

• Work from home
• Monday to Friday | 5:30 AM to 2:30 PM Manila Time
• Will Follow AU Holidays

KEY RESPONSIBILITIES:

• Invoice Processing via AP Automation: Accurately process supplier invoices using our AP automation platform, ensuring timely approvals and compliance with internal controls.
• Non-PO Invoice Coding: Review and code non-purchase order invoices to the correct general ledger accounts, ensuring alignment with budget and cost centre allocations.
• Monthly Accrual Journals: Prepare and post monthly accrual journals for unreceived invoices and other AP-related accruals to ensure accurate financial reporting.
• Payment Execution: Prepare and execute scheduled payment runs, ensuring accuracy and timeliness across all transactions.
• Supplier Reconciliation: Conduct regular reconciliations of supplier statements and resolve discrepancies promptly.
• Expense Management: Review and process employee expense claims in accordance with company policy.
• System Optimisation: Identify opportunities to enhance and expand automation within the AP function, working closely with IT and Finance to implement improvements.
• Data Integrity and Record Keeping: Maintain accurate and up-to-date records of all AP transactions.
• Vendor Relations: Communicate effectively with suppliers to resolve queries and maintain strong working relationships.
• Compliance and Reporting: Ensure adherence to tax regulations, audit requirements, and internal policies; support month-end close and reporting activities.
• Process Improvement: Champion initiatives to streamline AP workflows, reduce manual tasks,

QUALIFICATIONS:

• Proven experience in end-to-end accounts payable processes, including invoice processing, payment runs, reconciliations, and accruals.

• Prior experience in a fast-paced FMCG environment, with an understanding of supplier dynamics, cost control, and operational urgency.

• Hands-on experience with AP automation tools, preferably with OCR capabilities or similar platforms, with a strong understanding of automated invoice workflows.

• Working knowledge of Infor M3 ERP or similar enterprise systems, with confidence navigating financial modules and coding transactions.

• Experience coding non-PO invoices to the general ledger, with a solid grasp of cost centre and account structures.

• Ability to prepare and post monthly accrual journals and support financial close activities.

• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis; working knowledge of Word and Outlook.

• A continuous improvement approach, with a track record of identifying and implementing automation or efficiency gains in AP processes.

• Strong attention to detail and problem-solving skills, with the ability to investigate and resolve discrepancies independently.

• Clear and professional communication style, with the ability to liaise effectively with internal stakeholders and external suppliers.

• A collaborative attitude and willingness to support broader finance team goals.