Specialist, Accounts Payable

MDA Overview:

At MDA, we believe our biggest asset is our combination of different backgrounds, cultures, and disciplines united to form one high-performing team. By bringing together people from different backgrounds, perspectives, and generations, we ensure that we all have access to the opportunities, relationships, and resources necessary to learn, grow, and thrive. What we do starts with our people and the neuromuscular disease community we serve. As America’s largest voluntary health organization covering research, healthcare, and advocacy for people with neuromuscular diseases, MDA is leading the way in improving the quality of life for those living with muscular dystrophy, ALS, spinal muscular atrophy, and dozens of related disorders – many first discovered and diagnosed by MDA supported scientists and clinicians.

Department Overview:

The Accounting department has financial oversight of accounts receivable, purchasing, accounts payable, monthly financial statement preparation, payroll processing and internal controls for MDA. The team works closely with all other departments within MDA to ensure timely and accurate financial information is available to those charged with oversight of the organization.

Position Overview:

The Accounts Payable Specialist facilitates paying invoices for MDA. The Accounts Payable Specialist reports to the Senior Accounts Payable Manager.

Location: This is currently a remote position.

Salary: This position's salary range is $55,000 - $60,000. Final offer amounts and levels are determined by multiple factors, including your experience, and may vary form the amounts listed above.

Responsibilities:

• Accurately input invoices into the Certinia system and assist with the timely and accurate processing of vendor payments.
• Review and conduct invoice audits to ensure accuracy and compliance with company requirements, including identifying duplicate invoices, incorrect charges, sales tax errors, missing approvals, and other discrepancies.
• Ensure invoices are properly matched to purchase orders, including verifying vendor information, quantities, pricing, and supporting documentation.
• Respond to vendors and MDA staff regarding invoice status, payment inquiries, discrepancies, documentation requirements, and other Accounts Payable-related questions or concerns.
• Provide Account/Vendor history to MDA staff when necessary.
• Assist AP Team with 1099 reporting.
• Assist with developing, documenting, and maintaining Accounts Payable procedures and policies to improve efficiency, accuracy, and compliance.
• Review outstanding vendor monthly statements to ensure all invoices have been received and processed and follow up with vendors regarding missing invoices or discrepancies.
• Assist with setting up vendors for electronic payments, including verifying required banking documentation and ensuring payment information is accurately maintained.
• Update invoice payment status in Certinia to accurately reflect invoices that have been paid.
• Assist with creating new vendors and maintaining existing vendor accounts to ensure accurate and up-to-date vendor information.
• Assist with month-end and year-end closing activities, including AP reconciliations, accruals, and outstanding invoice reviews.
• Perform other duties and special projects as assigned.

Qualifications:

• Associate’s degree in accounting, Business Administration, Finance, or a related field.
• Two years of experience required.
• Computer skills, including Excel and Microsoft Word are required.
• Ability to maintain confidentiality on sensitive issues.
• Strong oral and written communication to interface with all levels of MDA employees.
   

MDA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.