QuickBooks Data Entry Specialist - 09102026 - PTQBDES - EM

Position: QuickBooks Data Entry Specialist

Number of hours: 20 hours/week
Schedule: PDT

Key Responsibilities.

Operations & Accounting Tasks

• Manage sales orders, purchase orders, supplier invoices, and customer invoices using QuickBooks.

• Verify invoices and orders for accuracy, resolve discrepancies, and coordinate customer and supplier payments.

• Coordinate domestic and international shipping, including quotes, documentation, inspections, and transportation arrangements.

• Maintain accurate and organized financial, sales, purchasing, and shipping records using QuickBooks and Excel.

• Perform daily journal entries, bank reconciliations, and monthly/year-end financial reporting.

• Ensure all transactions and records are accurate, complete, and updated in a timely manner.

Qualifications.

• Proven experience using QuickBooks and Microsoft Excel — both are required.

• Experience in data entry, invoicing, bookkeeping, accounting support, or operations administration.

• Strong understanding of purchase orders, sales orders, supplier invoices, customer invoicing, and payment processes.

• Ability to accurately compare supplier invoices against purchase orders and identify discrepancies in pricing, quantities, and order details.

• Basic to intermediate knowledge of journal entries, bank reconciliations, and financial reporting.

• Strong attention to detail and accuracy when handling financial and operational documents.

• Excellent organizational and time-management skills, with the ability to manage multiple transactions and deadlines simultaneously.

• Strong written and verbal English communication skills for coordinating with customers, suppliers, shipping providers, and internal teams.

• Ability to work independently, follow established procedures, and efficiently manage repetitive and detail-oriented tasks.

• Ability to handle confidential financial information with professionalism and discretion.

• Experience coordinating domestic and international shipping operations is an advantage.