Admin Assistant | Finance/Marketing - Xero and Shopify Experience | WFH

• Generate and distribute invoices to customers, ensuring accuracy and timely delivery.
  
• Perform data entry and cross-reference information across job worksheets and databases.
  
• Prepare, proofread, and send business documents (e.g., contracts, reports) to stakeholders.
  
• Allocate and track purchase invoices, reconciling them with purchase orders and payments.
  
• Coordinate purchase orders and supplier transactions to facilitate seamless procurement processes.
  
• Monitor accounts receivable, follow up on overdue payments, and update payment records.
  
• Update product listings, pricing, and content on e-commerce or retail platforms.
  
• Create, schedule, and publish social media content to boost brand visibility and engagement.
  

Requirements

• Bachelor’s degree in Business Administration, Marketing, Finance, or a related field.
  
• 3+ years of experience in administrative support, accounts coordination, or digital marketing.
  
• Proficiency in QuickBooks, Microsoft Excel, and document management tools (e.g., Adobe Acrobat, Google Drive).
  
• Familiarity with e-commerce platforms (e.g., Shopify, WooCommerce) and social media management tools (e.g., Hootsuite, Canva).
  
• Basic understanding of accounts payable/receivable processes and purchase order systems.
  
• Strong organizational skills to manage multiple tasks, deadlines, and data sets accurately.
  
• Excellent written communication skills for drafting documents and social media content.
  

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!