Finance & Administration Officer (MYOB) (AO-14137)

This is a remote position.

ABOUT ACCESS OFFSHORING:

We specialise in providing Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent, we also help Australian businesses implement best practice when it comes to building an offshore team.

ABOUT THE CLIENT:

Our Client is is a values-based organisation and we aim to attract, recruit, and retain people who will uphold our values and are committed to building the culture we aspire to.

We are also committed to high standards of performance in relation to Workplace Health and Safety and Diversity management. All employees are expected to participate in maintaining safe working conditions and practice, promote and uphold the principle of fair and equitable access to employment/promotion, personal development, training and the elimination of workplace harassment and discrimination.

JOB SUMMARY:

As part of the finance team of AMETS, the position is ultimately responsible and accountable for the provision of high-level finance support to a team of professionals ensuring the efficient function of the administration of the business. Support ranges across multiple areas including financial processes, purchasing, records management and administrative services.

This position is an integral component of the AMETS Administration Team and is responsible for providing effective and efficient finance administrative support. You will undertake your responsibilities in a professional, efficient and timely manner;

Working as part of a co-ordinated national team, this position works with the wider teams to ensure that AMETS maintains our proven track record of being trusted leaders in the resources industry. This reputation stems from having a strong focus on client service whilst still achieving business outcomes.

KEY RESPONSIBILITIES:

• Managing Self – Take personal responsibility and accountability and apply the core values of Integrity, Accountability, Respect, Resilience and Success to all aspects of the role.
  

• Collaborate and manage strong relationships with internal staff, stakeholders, and government agencies.
  

• Maintaining the integrity of the data in MYOB AccountRight and ensuring that data is accurate and complete.
  

• Ensuring that you actively engage and contribute to achieving the Administration TeamsKey Performance Indicators.
  

KEY DUTIES:

• Deliver multiple financial support activities across the team, ensuring the efficient function of AMETS financial processes utilising primarily MYOB AccountRight.
  

• Document MYOB AccountRight processes being undertaken.
  

• Ensure creditor records are accurately maintained and verified and authorised prior to payment.
  

• Prepare accurate and up to date creditor accounts for payment in a timely manner.
  

• Identify, investigate and rectify accounts payable discrepancies within knowledge and scope.
  

• Escalate queries to the Administration Manager and Accountant.
  

• Prepare accurate debtor invoices and statements.
  

• Confidence to contact clients, via phone and email, about overdue accounts payable in a polite and professional way.
  

• Ensure all back charges are reconciled and processed in a timely and accurate basis.
  

• Ensure all expense claims are valid.
  

• Update and maintain insurance registers and create reminders for their payment where needed.
  

• Respond to accounts enquiries.
  

• Prepare regular reconciliations for all accounts.
  

• Prepare regular and ad-hoc accounts reporting as requested by the Administration Manager.
  

• Prepare information to support audits of accounts functions.
  

• Undertake other duties as directed by the supervisor and respond to other related enquiries from AMETS staff as directed.
  

• Respond in a timely manner to internal and external queries regarding accounts and invoices
  

• Maintain Account Status updates – STOP WORK in MYOB Accountright and other internal systems.
  

• Code checking for invoicing and payroll.
  

• Preparation of invoicing for review.
  

• Bank reconciliations against internal systems.
  

• Monitor Creditor Watch for potential risks to AMETS.