Medical Administrative Assistant

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to provide comprehensive administrative and clerical support for a busy clinical department. The ideal candidate will possess strong communication, organizational, and computer skills while maintaining strict confidentiality and professionalism in a healthcare environment.

• General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files.
• Type medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts.
• Answers the phones as needed.
• Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc.
• Maintenance/management of all office equipment to include phone, voicemail and computer systems.
• Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters.
• Faxes discharge summaries to pediatricians and follow-up specialists as needed.
• Contacts State Department of Health regarding newborn screens, provides updates to physicians/NNPs with results to update patient records as needed.
• May be responsible for maintenance and submission of Vermont Oxford Data as needed.
• Arrange and coordinate travel arrangements as needed.
• Special projects as needed.
• May organize and track credentialing needs for physicians and advanced practitioners.
• Takes and types practice meeting minutes, as needed.
• Tracks and keeps record of CME monies.
• Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed.
• Maintain strict confidentiality in accordance with HIPAA regulations and Company policy.
• Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
• Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.
• Complete compliance requirements as needed.
• Perform other duties as assigned or requested.

Education Level:

• High school diploma or GED.

Experience Years:

• Two+ yrs related experience and/or training.

Experience Industry:

• Healthcare

Equivalent combination of relevant education and experience will be considered.

25% travel required as needed

Take great care of the patient, every day and every way.TM At Pediatrix & Obstetrix, that’s not only our motto at work each day; it’s also how we view our employees and their families. We know that our greatest asset is YOU. 

We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well-being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix & Obstetrix helps our employees take care of themselves and their families. 

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives. 

Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.