Medical Expert Recruiter

IMS Legal Strategies is a trusted partner to law firms and corporations worldwide, providing the expertise and technology needed to solve dispute-related challenges and protect reputations. IMS delivers strategic solutions for the entire litigation lifecycle, including advisory and analytical support, specialized expert witness services, data-driven jury consulting, powerful trial graphics, and seamless presentation technology. Our integrated teams have decades of practical experience in more than 65,000 cases and 6,500 trials.  

“Together, we win” is the IMS company motto and a genuine philosophy that guides our work with clients, experts, and one another. From entry-level to executives, we are driven by five core values: 1) Ownership Thinking, 2) Humble Confidence, 3) Quality and Excellence, 4) Honor the Relationship, and 5) Operate as One. 

We invite you to join our thriving company, committed to shared success. Visit imslegal.com for more. 

JOB SUMMARY: 

The Medical Expert Recruiter supports the identification, evaluation, and onboarding of highly qualified medical experts for litigation and consulting engagements. This role conducts clinical background research, interviews prospective experts, maintains accurate recruitment records, and collaborates closely with cross-functional teams to ensure a seamless recruitment process. The ideal candidate thrives in a fast-paced, remote environment and demonstrates exceptional communication, organization, and relationship-building skills. 

ESSENTIAL DUTIES & RESPONSIBILITIES: 

• Conduct clinical background research to identify and evaluate prospective medical expert candidates 
• Screen and interview qualified physicians and healthcare professionals to assess their credentials, experience, and suitability 
• Coordinate the onboarding of medical experts by collecting and maintaining all required documentation, including: 

                        Curriculum Vitae (CV) 

                        Business Associates Agreement (BAA) 

                        Medical Expert Profile 

                        Medical Examination and Travel Preferences  

                        General Expert Preferences 

                        Criminal and Malpractice History 

                        CV Editing Permissions 

                        Testimonial History 

                        Professional Headshot 

• Maintain accurate and up-to-date expert information across Smartsheet, Clio, Monday.com, Microsoft Dynamics, and other recruitment systems 
• Support the coordination of prospective expert engagements in partnership with the Medical Expert Recruitment team 
• Attend industry conferences and networking events to identify and recruit new medical experts 
• Assist with the creation and distribution of quarterly Medical Expert newsletters and expert surveys 
• Research and develop medical specialty and subspecialty content for the company website 
• Participate in weekly department meetings and collaborate regularly with Case Management, Case Intake, Sales, and other cross-functional teams 
• Support client development meetings alongside the Sales team as requested 
• Contribute to panel expansion initiatives and ongoing recruitment strategies 
• Pursue continuing education opportunities to strengthen medical specialty knowledge and recruitment expertise 
• Perform additional duties and special projects assigned 
• Ability to travel up to three times per year for conferences, team meetings, and company events 

COMPETENCIES: 

• Relationship Building 
• Client Service Excellence 
• Written and Verbal Communication 
• Critical Thinking 
• Customer Focus 
• Responsiveness 
• Results Orientation 
• Collaboration and Teamwork 
• Adaptability 
• Professionalism 

SKILLS & EXPERIENCE: 

• Highly self-motivated with the ability to work independently in a remote environment 
• Exceptional organizational, planning, and time management skills 
• Ability to manage multiple priorities while consistently meeting deadlines 
• Strong attention to detail with a commitment to producing accurate, high-quality work 
• Excellent interpersonal skills with the ability to build credibility and trusted relationships with physicians and other healthcare professionals 
• Strong active listening, interviewing, and information-gathering skills 
• Demonstrated initiative, sound judgment, and problem-solving abilities 
• Comfortable learning legal and litigation-related concepts 
• Collaborative mindset with a commitment to achieving team goals 
• Positive, energetic, and adaptable in a fast-paced environment 
• Commitment to upholding the organization's core values 

EDUCATION & TECHNICAL REQUIREMENTS: 

• Bachelor's degree required 
• Minimum of three years of clinical experience (nursing, allied health, or a related healthcare field) 
• Prior recruiting or talent acquisition experience is preferred 
• Experience working with physicians or medical professionals is highly desirable 
• Proficiency with Microsoft Office Suite required 
• Experience with applicant tracking systems (ATS), CRM platforms, or recruitment databases preferred 

LOCATION:

This position is 100% remote and supports east to west coast time zones

Our Employer Value Proposition Includes

• Competitive compensation package with 401K match  
• Flexible PTO and 12 paid holidays  
• Robust health and welfare benefits, including medical, dental, vision, HSA, short-term disability, long-term disability, and life insurance, all with generous company contributions  
• Career development programs supported through an integrated Learning Platform  
• Talent Identification Program to recognize and reward our high-performing, high-potential team members through career growth opportunities and unique development experiences  
• Values-driven culture based on respect, care, growth, and excellence 

IMS Legal Services is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.