Business Operations Associate

About Us:

VanishID is a cybersecurity company that offers privacy services to protect executives, employees, and their families against a wide range of cyber and physical threats. VanishID proactively and continuously eliminates exposed personally identifiable information from the public web and neutralizes compromised credentials, while feeding security teams with human risk intelligence that boosts the performance of security programs. VanishID is redefining privacy and trust on the internet.

VanishID is growing and we want you to join our mission to keep people and enterprises safe. We are adding a Business Operations Associate to our Operations team, who will support our operations, revenue, and finance functions. This person will own recurring workflows and jump in wherever the team needs an extra set of hands. This role will report to our VP of Operations & Finance.

This is a unique opportunity to join us at this early stage where you will feel the impact of your work every day and have an open runway for growth. We are a remote-first company and are open to candidates throughout the United States. This role is not eligible for visa sponsorship.

What you will do in the Business Operations Associate role:

• Support finance:

  • Support the monthly close of financials by tracking down various items across the company

  • Support accounts receivable and payable: track outstanding invoices, support the team to get them paid, and field status questions on accounts payable

  • Own our company credit card spend audits, follow up on missing receipts, manage card provisioning, and process expense reimbursements

  • Support the tax and audit process by gathering materials across the company

• Support revenue operations:

  • Support the creation of annual compensation plans across the company

  • Help to calculate and schedule monthly commissions (including for resellers)

  • Support the Sales team by helping with vendor questionnaires, owning some customer payment portals, and providing credit card payment links

  • Support the creation of RevOps materials for the Board

• Support operations:

  • Maintain company insurance coverage and field certificate of insurance (COI) requests

  • Support our security compliance efforts and IT hardware needs

  • Keep a current, organized, and comprehensive list of vendors (and their corresponding materials)

  • Support various ad-hoc investor requests and fundraise efforts

  • Support the People Operations function as needed

Characteristics we are looking for in a candidate include (need to have):

• 2-4 years of experience in business operations, finance, or a cross-functional support role, ideally at a startup or in a fast-paced environment

• Exceptional attention to detail and accuracy

• A track record of successfully juggling many concurrent priorities across different areas

• Highly reliable, organized, and proactive; you follow through and communicate clearly

• A fast learner who picks up new tools and processes quickly and genuinely enjoys helping teammates

Characteristics we are looking for in a candidate include (nice to have):

• Strong experience with Excel and Google Sheets

• Hands-on experience with various online tools (e.g., credit card, HR, and CRM platforms)

• Experience supporting commissions, accounts receivable, or vendor management

• Comfort using AI tools to automate repetitive workflows

• Exposure to security compliance efforts

Benefits, PTO & Equity

We're proud to offer a generous benefits package including:

• Various high quality medical plans with up to 100% employer-paid coverage for employees and 50% employer-paid coverage for dependents

• Dental and vision plans with partial employer-paid coverage 

• Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs)

• Free access to One Medical, Teladoc, HealthAdvocate and TalkSpace online therapy 

• Employer-paid short- and long-term disability insurance

• Equity in a growing startup

• 401k with employer match and immediate vesting (both Traditional and Roth)

• Discretionary PTO (we trust you to take time off when you need it!)

• 13 annual holidays off

• AI Tool Stipend for Personal Use

• Paid parental leave

• Monthly virtual events

• A truly remote-first environment

An Important Note:

Don’t meet every single requirement? At VanishID, we are dedicated to building a diverse, inclusive and authentic team, so if you’re excited about this role, but your past experience doesn’t fit perfectly with every qualification in the job description, we encourage you to apply anyway. You may be exactly the person we’re looking for to fill this or other roles. 

Equal Employment Opportunity

We’re proud to be an equal opportunity employer and welcome our employee’s differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Difference makes us better. Join us.