Bookkeeper & Family Business Operations Coordinator (Remote)
About Us
We are a U.S.-based family operating several businesses across real estate development, construction, property management, Airbnb hospitality, and real estate sales. We are looking for a long-term team member who will become an integral part of our family office, helping keep our businesses financially organized and operating efficiently.
This is not a traditional virtual assistant position. We are looking for someone who is highly organized, detail-oriented, trustworthy, proactive, and experienced with bookkeeping and business operations.
Our goal is to build a long-term relationship with someone who enjoys creating systems, solving problems, and helping businesses stay organized.
Primary Responsibilities
Bookkeeping (Primary Responsibility)
Manage bookkeeping for multiple U.S. businesses using QuickBooks Online, including:
- Multiple company files
- Bank and credit card reconciliations
- Transaction categorization
- Accounts payable
- Accounts receivable
- Vendor management
- Receipt collection and organization
- Monthly financial reports
- Budget vs. actual reporting
- Cash flow tracking
- Preparing records for CPA
- Maintaining organized financial documentation
- Following up on missing information
- Keeping books current and accurate
Airbnb & Property Management
Assist with:
- Guest messaging
- Cleaner scheduling
- Maintenance coordination
- Expense tracking
- Reservation tracking
- Supply inventory
- Monthly property reports
- Vendor coordination
Executive & Administrative Support
Provide administrative support including:
- Calendar management
- Email organization
- Travel research and planning
- Internet research
- Document preparation
- Google Drive organization
- Creating SOPs (Standard Operating Procedures)
- Data entry
- Vendor research
- Scheduling
- General business support
Qualifications
Required
- Minimum 3 years of QuickBooks Online experience
- Experience managing bookkeeping for multiple companies
- Excellent written and spoken English
- Strong Microsoft Excel and Google Sheets skills
- Highly organized
- Extremely detail-oriented
- Strong problem-solving skills
- Ability to work independently
- Excellent time management
- High level of integrity and confidentiality
- Reliable high-speed internet
- Quiet home office
Preferred
- QuickBooks Online ProAdvisor Certification
- Experience supporting U.S. businesses
- Real estate bookkeeping experience
- Construction bookkeeping experience
- Airbnb/property management experience
- Experience with Google Workspace
- Experience creating SOPs and business processes
Personality We’re Looking For
The ideal candidate:
- Loves organization
- Notices details others miss
- Takes initiative without being asked
- Enjoys improving systems
- Communicates clearly
- Is dependable
- Wants a long-term position
- Is comfortable managing multiple priorities
- Takes ownership of their work
Requirements
This is a 100% Remote Job
Up to $10/hr
