• Format and brand board papers, reports and meeting documentation.
• Prepare agendas and supporting board documents.
• Coordinate calendar invitations and meeting logistics.
• Monitor inboxes and follow up with stakeholders via email.
• Complete mail merges and distribute communications.
• Upload approved content to social media platforms and Mailchimp.
• Assist with workflow improvements and AI-driven process automation.
• Support document management across Dropbox and Google Drive.
• Maintain Asana task boards and administrative workflows.
• Provide general administrative support to the wider team.
Client Information
The Company is a professional services organisation that provides secretariat and administrative support to multiple industry boards working closely with state and federal government agencies. Its remote team operates across Australia, coordinating board meetings, stakeholder communications, policy support, and governance administration.
Must Haves
• At least 2 years of Executive Assistant, Administration or Board Support experience.
• Outstanding written English and professional communication skills.
• Strong Microsoft Word formatting and document presentation skills.
• High attention to detail.
• Experience using Google Workspace.
• Ability to work independently and manage competing priorities.
• Comfortable handling confidential information.
• A dedicated home office with a separate room
Nice to Haves
• Board or governance administration experience.
• Workflow automation experience.
• Experience using Asana.
• Experience with Mailchimp.
• Experience using AI tools including ChatGPT and Claude.
• Squarespace experience.
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
