Construction Project Coordinator – Remote
Commercial Construction | AIA Billing | Buildertrend | Contracts & Bonding
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Construction Project Coordinator to support the successful execution of commercial construction projects from pre-construction through project closeout.
This is a high-impact operations role responsible for managing construction contracts, AIA billing, bonding documentation, project records, and day-to-day project coordination across multiple active commercial projects.
You’ll work closely with project managers, contractors, municipalities, vendors, bonding companies, and leadership to ensure projects remain organized, compliant, and on schedule.
If you’re highly organized, thrive in fast-paced construction environments, and understand commercial construction administration, this role offers an excellent opportunity to make a meaningful impact.
What You’ll Own
Contracts & Bonding Management
- Manage commercial construction contracts throughout the project lifecycle.
- Coordinate:
- Bid bonds
- Performance bonds
- Maintenance bonds
- Prepare and submit bonding documentation accurately and on time.
- Communicate with bonding companies, municipalities, general contractors, and project stakeholders.
- Monitor contract compliance and maintain organized project documentation.
AIA Billing & Project Administration
- Prepare and submit AIA billing packages (G702/G703).
- Maintain and update Schedule of Values (SOV).
- Track retainage and project payment milestones.
- Ensure billing packages are accurate, complete, and submitted on schedule.
- Identify potential billing or payment issues before they impact project cash flow.
Project Systems & Documentation
- Maintain project documentation within Buildertrend or similar construction management platforms.
- Track:
- Project schedules
- Receipts
- Milestones
- Progress updates
- Maintain accurate project records and documentation.
- Ensure CRM and project management systems remain current and reliable.
- Support leadership reporting and project visibility.
Administrative & Project Coordination
- Coordinate communication with:
- Clients
- Contractors
- Vendors
- Municipalities
- Internal teams
- Support pre-construction and project administration activities.
- Organize contracts, permits, drawings, and supporting documentation.
- Participate in project meetings and provide updates on assigned responsibilities.
- Assist with operational coordination to keep projects moving efficiently.
Requirements
Must-Have Qualifications
Experience
- Proven experience supporting commercial construction projects.
- Hands-on experience with:
- AIA Billing (G702/G703)
- Schedule of Values (SOV)
- Construction contracts
- Construction bonding processes
- Experience tracking retainage and construction payment documentation.
Core Skills
- Strong understanding of:
- Commercial construction workflows
- Contract administration
- Project coordination
- Advanced Microsoft Excel and Microsoft Office skills.
- Excellent written and verbal English communication.
- Exceptional organizational and time-management abilities.
- Ability to manage multiple projects simultaneously.
- Strong attention to detail and accuracy.
Nice to Have
- Experience using Buildertrend or similar construction management software.
- Background in:
- Commercial construction
- Landscaping
- Construction project management
- Experience with CRM systems and project tracking tools.
- Basic accounting or bookkeeping experience within construction.
- Familiarity with construction financial reporting and payment tracking.
Tools & Technologies
- Buildertrend
- Microsoft Excel
- Microsoft Office
- AIA Billing (G702/G703)
- Schedule of Values (SOV)
- CRM Platforms
- Construction Management Software
What Makes You a Strong Fit
- Highly organized and exceptionally detail-oriented.
- Comfortable managing multiple moving projects simultaneously.
- Proactive in identifying issues before they become problems.
- Strong communicator who collaborates effectively with internal and external stakeholders.
- Able to work independently with minimal supervision.
- Takes ownership and consistently follows through on commitments.
What a Typical Day Looks Like
- Review contracts and upcoming project deadlines.
- Prepare bonding documentation and AIA billing packages.
- Update Buildertrend and project management systems.
- Track retainage, payment milestones, and Schedule of Values.
- Coordinate with contractors, municipalities, and bonding providers.
- Maintain organized project documentation and records.
- Participate in project meetings and provide operational updates.
- Monitor project progress and proactively address administrative needs.
In short: You keep commercial construction projects organized, compliant, and moving forward by managing contracts, billing, documentation, and operational coordination.
Key Metrics for Success (KPIs)
- Accurate and timely AIA billing submissions.
- On-time completion of bonding documentation.
- Accurate project records and CRM data.
- Timely completion of contract administration tasks.
- Reduced billing delays and payment issues.
- Effective coordination across multiple active projects.
- Consistent adherence to project timelines and documentation standards.
Why This Role Stands Out
- High-impact role supporting commercial construction projects.
- Opportunity to work across contracts, billing, compliance, and project operations.
- Exposure to multiple stakeholders throughout the construction lifecycle.
- Fully remote role with long-term growth potential.
- Clear career progression into:
- Project Manager
- Construction Operations Manager
- Contracts Administrator
- Senior Project Coordinator
Interview Process
- Application Review
- Spark Hire Intro Video (3–5 minutes)
- Recruiter Interview
- Final Client Interview
- Offer & Background Verification
What Happens After You Apply
Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.
Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.
Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.
Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.
Apply Now
If you’re an organized construction professional with experience in contracts, AIA billing, bonding, and project coordination, we’d love to hear from you. Apply today and help deliver commercial construction projects with accuracy, efficiency, and operational excellence.
