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Remote Shipping Admin Assistant

recruitSG Pte Ltd

Role overview

Qualifications

  • Prior experience in shipping, logistics, freight forwarding, import coordination, or administrative support is preferred
  • Familiarity with shipping documentation such as invoices, packing lists, bills of lading, airway bills, permits, or related import documents
  • Strong attention to detail and accuracy when handling documents and records
  • Good written and verbal communication skills in English

Responsibilities

  • Prepare, check, and maintain shipping documents related to import shipments and freight operations
  • Support import-related matters, including documentation tracking, shipment updates, and coordination with relevant parties
  • Provide customer service support by responding to shipping-related enquiries and updating stakeholders on shipment status
  • Ensure all documentation is accurate, complete, and properly filed for internal records

Key facts

Hard skills

Direct Imports Logistics Task Management

Other skills

  • Customer Service
  • Detail Oriented
  • Communication
  • Organizational Skills
  • Proactivity

About the company

recruitSG Pte Ltd logo

recruitSG Pte Ltd

recruitSG is a Recruitment Partner that helps businesses hire the right people & build high-performing teams to drive your business forward. We believe the foundation of business success lies in having the right talent. Our expertise lies in building the right teams for businesses through a wide range of tailored recruitment solutions: ◽️ 𝗙𝘂𝗹𝗹-𝗧𝗶𝗺𝗲 𝗣𝗼𝘀𝗶𝘁𝗶𝗼𝗻𝘀: Corporate to front-line positions ◽️ 𝗣𝗮𝗿𝘁-𝗧𝗶𝗺𝗲 𝗣𝗼𝘀𝗶𝘁𝗶𝗼𝗻𝘀: F&B, retail & other industries ◽️ 𝗖𝗼𝗻𝘁𝗿𝗮𝗰𝘁 𝗦𝘁𝗮𝗳𝗳𝗶𝗻𝗴: Scale up your workforce effectively ◽️ 𝗜𝗻𝘁𝗲𝗿𝗻𝘀𝗵𝗶𝗽𝘀: Build a pipeline of young talent ◽️ 𝗢𝘃𝗲𝗿𝘀𝗲𝗮𝘀 𝗧𝗲𝗮𝗺: Setup & management ————————— Discover what our clients love about working with us, aside from having their positions filled: 𝗖𝗼𝗺𝗽𝗹𝗶𝗺𝗲𝗻𝘁𝗮𝗿𝘆 𝗘𝘅𝗽𝗲𝗿𝘁 𝗔𝗱𝘃𝗶𝘀𝗼𝗿𝘆 Tap on our market & industry insights regarding salary benchmarks, ideal candidate profiles, target talent pools, recruitment strategies & employer branding. 𝗖𝘂𝗹𝘁𝘂𝗿𝗲 𝗙𝗶𝘁 — 𝗡𝗼𝘁 𝗝𝘂𝘀𝘁 𝗝𝗼𝗯 𝗙𝗶𝘁 We deep-dive into understanding your business & culture, so that every candidate we recommend not only meets your job requirements, but also aligns with your company’s values & culture for stronger retention. 𝗢𝘂𝘁𝘀𝘁𝗮𝗻𝗱𝗶𝗻𝗴 𝗖𝗮𝗻𝗱𝗶𝗱𝗮𝘁𝗲 𝗘𝘅𝗽𝗲𝗿𝗶𝗲𝗻𝗰𝗲 Your recruiter is a representation of your company. We focus on delivering excellent candidate experiences, so that your brand will always be best represented in the marketplace. 𝗢𝗻𝗲-𝗦𝘁𝗼𝗽 𝗙𝘂𝗹𝗹-𝗦𝘂𝗶𝘁𝗲 𝗛𝗥 𝗦𝗼𝗹𝘂𝘁𝗶𝗼𝗻 We can take care of not just your recruitment, but what happens after that — end-to-end HR, work passes, payroll, training, manpower funding, and more. Book a Discovery Call: https://bit.ly/recruitsgdiscoverycall ————————— recruitSG is part of the WorkJoy Group of companies, which offers full-suite HR & Recruitment solutions across our brands, including hrSG, recruitSG and humancapitalSG.

Company details

Company size51 - 200

Links

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Job description

About the Role

We are seeking a proactive and organised Remote Shipping Admin Assistant to support freight and shipping operations, with a strong focus on import documentation, administrative coordination, and communication with external stakeholders.

Key Responsibilities

  • Prepare, check, and maintain shipping documents related to import shipments and freight operations.
  • Support import-related matters, including documentation tracking, shipment updates, and coordination with relevant parties.
  • Provide customer service support by responding to shipping-related enquiries and updating stakeholders on shipment status.
  • Ensure all documentation is accurate, complete, and properly filed for internal records.
  • Coordinate closely with internal teams to support daily operational requirements.
  • Monitor shipment progress and highlight any delays, missing documents, or operational issues promptly.
  • Assist with ad-hoc administrative tasks related to shipping, logistics, and import coordination.

Requirements

  • Prior experience in shipping, logistics, freight forwarding, import coordination, or administrative support is preferred.
  • Familiarity with shipping documentation such as invoices, packing lists, bills of lading, airway bills, permits, or related import documents will be an advantage.
  • Strong attention to detail and accuracy when handling documents and records.
  • Good written and verbal communication skills in English.
  • Organised, responsible, and able to follow up on tasks independently in a remote working arrangement.
  • Responsive, proactive, and able to manage multiple administrative tasks within deadlines.

Working Hours: Monday to Friday: 8:30 AM - 6:00 PM (GMT+8 – Singapore Time)

Salary: Singapore Dollars $600 – $800 per month


 

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Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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