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Executive Assistant

WorkBetterNow

Role overview

Qualifications

  • 2+ years of proven experience as an executive assistant or similar role
  • Excellent verbal and written communication skills
  • Strong organizational and time management abilities
  • Proficiency in Microsoft Office Suite and Google Suite

Responsibilities

  • Manage executives' calendars, scheduling meetings, appointments, and travel arrangements as needed
  • Screen and prioritize incoming emails, phone calls, and correspondence, responding on behalf of the executives when appropriate
  • Prepare and edit correspondence, presentations, and other documents as requested
  • Collaborate effectively with team members and external partners to ensure efficient operations

Key facts

Hard skills

Calendar Management Google Services Event Scheduling Project Collaboration

Other skills

  • Scheduling
  • Communication
  • Organizational Skills
  • Microsoft Office
  • Research
  • Time Management
  • Professionalism
  • Prioritization

About the company

WorkBetterNow logo

WorkBetterNow

Staffing & Recruiting

Company details

Company typeScaleup
IndustryStaffing & Recruiting

Links

Website LinkedIn See all jobs

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Job description

This is a remote position.

WorkBetterNow (www.workbetternow.com) provides full-time positions for professionals in LATAM looking to work with companies based in the United States. Our remote professionals come first and are the most important part of our team. If you want to be part of a company that values work-life balance and supports your professional development, you're in the right place.

We are looking for Professionals living in LATAM and the Caribbean, proficient in English, who align with our company's core values. The ideal candidate is someone seeking remote work, valuing work-life balance, and demonstrating job stability, commitment, and eagerness for career development.

Our Core Values

  • Put our talent first
  • Pursuit of excellence/continuous learning
  • Integrity and transparency
  • Ownership mentality
  • Growth mindset
  • Excellent attitude

Job Description:

A remote executive assistant handles various administrative tasks to help executives (specifically CEOs, Presidents, or Directors) manage their time effectively and focus on strategic priorities. These tasks may include managing calendars, scheduling meetings, arranging travel, handling correspondence, preparing documents and presentations, conducting research, and coordinating events. They often serve as a point of contact for internal and external stakeholders, screen communications, and prioritize tasks based on the executives' needs and preferences. While your duties will depend on the specific needs of your client, they will include but not be limited to:
  • Work directly with the CEO, Presidents, or Directors to support their daily activities and strategic initiatives.
  • Manage executives' calendars, scheduling meetings, appointments, and travel arrangements as needed.
  • Screen and prioritize incoming emails, phone calls, and correspondence, responding on behalf of the executives when appropriate.
  • Prepare and edit correspondence, presentations, and other documents as requested.
  • Conduct research and gather information for various projects and initiatives.
  • Coordinate and assist with special events, conferences, and other engagements.
  • Handle confidential information with discretion and professionalism.
  • Collaborate effectively with team members and external partners to ensure efficient operations.
  • Perform other administrative tasks and duties as assigned.

Requirements

  • 2+ years of proven experience as an executive assistant or similar role.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Proficiency in Microsoft Office Suite and Google Suite.
  • Ability to work independently and prioritize tasks effectively.
  • High level of professionalism and discretion in handling sensitive information.
  • A bachelor's degree or equivalent experience is preferred by the client.
  • Reliable internet connection and home office setup conducive to remote work
Technical Requirements
  • Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
  • RAM: 16 GB minimum
  • 25 - 50 Mbps Internet Speed (Min)
  • USB headset with noise-canceling (ideally)

Benefits

Compensation & Growth
At WorkBetterNow, we believe in rewarding commitment and supporting long-term success. Our pay structure ensures your compensation evolves with your experience and tenure. Note: The figures below reflect our 2026 ranges; each tenure milestone will increase each year.
  • 0-3 months: $1,200 USD/month
  • After 3 months: You’ll receive a $50 monthly Wellness Bonus to support a healthy and balanced work life (total: $1,250/month).
  • After 1 year: Salary increases to $1,340 USD/month
  • After 2 years: Salary increases to $1,480 USD/month
  • After 3 years: Salary increases to $1,540 USD/month
  • After 4 years: Salary increases to $1,600 USD/month

Two Annual Adjustments: Every year, you benefit from two salary increases: one on your work anniversary, recognizing your continued tenure with WorkBetterNow, and one at the start of each calendar year, when all salary ranges are updated company-wide.

Benefits & Perks
  • 100% remote work — enjoy the comfort and flexibility of working from home
  • 18 paid vacation days + U.S. federal holidays
  • Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
  • Client Growth Bonus: Your great work helps our clients scale. For every new hire added to the business you support, you will receive a $50 one-time reward. It’s our way of celebrating the growth you helped make possible.
  • A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
  • A supportive, people-first environment where your voice matters.

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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