Administrative Assistant

This is a remote position.

Administrative Assistant – IT

The Administrative Assistant will support IT executives within the IT department.

The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability to prioritize and pivot between tasks. They should maintain a positive, can-do attitude and demonstrate strong attention to detail.

Responsibilities:

• Manage complex calendars, including scheduling internal and external meetings and calls, while proactively resolving conflicts. Coordinate meetings efficiently and communicate clearly regarding scheduling changes or prioritization needs.
  
• Serve as a gatekeeper to executives, managing schedules proactively to ensure optimal use of time.
  
• Liaise with other administrative assistants to schedule collaborative meetings and provide backup support when needed.
  
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
  
• Handle expense reporting and reimbursement processes, ensuring adherence to company policies.
  
• Perform ad hoc administrative support tasks as needed.
  
• Maintain the confidentiality of all sensitive and confidential information.
  
• There is no expectation of assisting with personal work, content creation, or project work.
  

Skills and Competencies:

• Minimum of 5 years in an administrative support role.
  
• Proven ability to take initiative, set priorities, and exercise strong judgment.
  
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
  
• Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Teams) and video conferencing tools (e.g., WebEx).
  
• Experience with Concur or similar systems for travel and expense management.
  
• Superior written and verbal communication skills.
  
• Ability to handle highly sensitive and confidential information with discretion and professionalism.
  
• Strong collaborative and teamwork-oriented attitude.
  

Required Skills:

• Administrative Support
  
• Financial Services
  
• Time Management
  
• Microsoft Excel
  
• Microsoft Office
  

Additional Skills:

• Scheduling
  
• Video Conferencing (WebEx or similar)
  
• Travel Arrangements
  
• Microsoft PowerPoint
  
• Excellent Written and Verbal Communication Skills