Administrative assistant

Key Responsibilities:
1. Virtual Communication Management: Act as the primary point of contact for residents and staff via email, phone, and video conferencing.
2. Online Correspondence Handling: Manage electronic correspondence, ensuring timely responses and professional communication with residents, vendors, and team members.
3. Remote Meeting Coordination: Organize virtual meetings, including setting agendas, facilitating online sessions, and recording minutes.
4. Digital Document Management: Maintain and organize important electronic documents, such as contracts, service agreements, and resident records.
5. Financial Processing Assistance: Support in handling invoices and payments remotely, managing online billing systems, and addressing billing inquiries.
6. Vendor Liaison: Coordinate with external vendors for maintenance and services, tracking progress and ensuring quality via online tools.
7. Event Planning and Coordination: Assist in the remote planning of community events and online activities for residents.
8. Policy and Compliance Support: Help ensure adherence to condo policies, updating residents on changes and new regulations via digital platforms.
9. Reporting and Analysis: Prepare and compile various reports for management, like budgetary summaries and resident feedback, using digital tools.
10. General Administrative Tasks: Perform typical administrative duties such as data entry, digital filing, and supply ordering in a remote setting.

Qualifications:
- High school diploma or equivalent; additional qualifications or certification in administrative support preferred.
- Proven experience in an administrative role, ideally in a remote setting.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills, comfortable with virtual interactions.
- Proficient in MS Office, Google Suite, and property management software.
- Ability to manage multiple tasks and prioritize in a remote work environment.
- Basic understanding of accounting and office management.
- A customer-service oriented approach.

Benefits:
- Competitive salary
- Flexible work schedule
- Health insurance
- Paid time off
- Retirement plan options
- Professional development opportunities