Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Data Entry Contract Management ERP Systems Knowledge Data System Materials Testing Cross-Functional Collaboration Project Management Help Desk Support Order Management Order Management Measurement Technique Invoicing Sales Order Order Management Systems Task Management

Other Skills

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Google Sheets
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Microsoft Excel
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Communication
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Teamwork
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Organizational Skills
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Quick Learning
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Detail Oriented
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Problem Solving

20four7VA

About 20four7VA

20four7VA provides end-to-end virtual assistant (VA) services to small-to-medium sized businesses and freelance business owners. Our full-service solution includes VA hiring, training, onboarding, time tracking, monitoring, and payment processing. We provide high-quality virtual assistant services to clients from all over the world at a low cost. We invest a lot of time, effort, and resources to find the right people with the right skills and the right mindset for our clients. We know and understand the challenge of effectively managing a business and we are eager to help. We DISCOVER talented and dedicated VAs from all over the world. We HIRE people with the right combination of skills, talents, and attitudes. We TRAIN our VAs and equip them with the right tools and knowledge. With our VA Management Website and App our clients can manage their virtual assistant or virtual assistant team more easily. We are committed to helping our clients scale their businesses successfully in the way that we know best — through virtual staffing. For more information, go to www.20four7VA.com or email us at info@20four7va.com.

Founded: 2018

Company size: 51 - 200

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Job description

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you're interested in this opportunity, click APPLY TO POSITION to proceed.

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Title: Order Approval & Quality Control Virtual Assistant

Overview

We are seeking detail-oriented Virtual Assistants to support order approval and quality control processes for a high-volume operations team. This role focuses on reviewing sales contracts, verifying order accuracy, and ensuring all materials and specifications are correct before production.

The ideal candidate has strong attention to detail, experience with data entry or ERP systems, and the ability to interpret contracts and specifications accurately.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

1. Order Review & Quality Assurance

Review incoming sales contracts for accuracy and completeness
Verify measurements, materials, and project scope align with order requirements
Identify discrepancies, inconsistencies, or missing information and flag issues
Ensure all order details meet internal quality standards before processing

2. Order Creation & Data Entry

Build detailed material lists based on approved contracts
Accurately input order data into ERP systems
Maintain organized and error-free order records
Support initial data entry tasks while progressing to full order review responsibilities

3. Process Support & Coordination

Collaborate with internal teams to resolve contract or order issues
Participate in cross-functional discussions as responsibilities grow
Follow established SOPs for order verification and processing

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

ERP system experience highly preferred
2+ years of experience in data entry, order processing, or administrative support
Strong attention to detail and accuracy
Experience reviewing contracts, invoices, or sales orders preferred
Background in construction, home improvement, or manufacturing is a strong plus
Ability to learn quickly and handle repetitive high-volume tasks
Strong organizational and problem-solving skills

APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS

ERP systems (preferred)
Microsoft Excel / Google Sheets (basic to intermediate)
CRM or order management systems (a plus)

Work Schedule

Contracted Hours per Week: 40 Hours
Scheduled Working Days: Monday through Friday
Daily Working Time: 8:30 to 5:30 PM PST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior to Senior
MIN. HOURS/WEEK: 40 hours/week
SHIFT TIME ZONE: PST
SHIFT HOURS: 8:30 to 5:30 PM PST
SHIFT DAYS: Monday to Friday
NUMBER OF VAs: 2

GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Level A–B (Good English communication required)
REGION PREFERENCE: Philippines