Executive Assistant (Job ID: JOYKYL1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you a proactive, analytical problem-solver with a strong grasp of financial tracking? We are seeking an exceptional Executive Assistant to provide high-ownership support to senior leadership for a premier global staffing firm!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Assistant

• Job ID: JOYKYL1EA

• Industry: Recruitment

• Location: LATAM / PH / South Africa

• Job Status: Full Time

• Work Schedule: Monday–Friday, 7:00 AM–4:00 PM PST

• Salary: $2,500–$3,000/month

• Target Start Date: ASAP

• ⚠️ Please Note: This is a high-ownership executive support role requiring strong financial accuracy, analytical thinking, proactive problem-solving, and advanced AI proficiency.

🏢 About the Client

Our client is a premier staffing firm specializing in talent placement, hiring, and direct sourcing. Operating under a global parent company, they place a strong focus on communication, operational precision, and high-quality talent acquisition.

💼 About the Role

We are seeking a proactive, analytical Executive Assistant to support senior leadership. Beyond traditional administrative support, this role requires deep ownership of financial tracking, detailed operational tasks, proactive problem-solving, SOP development, and AI-assisted workflows. You will serve as a critical operational partner, ensuring the executive's time is protected and business processes run seamlessly.

🎯 Key Responsibilities

📅 1. Executive & Operational Support

• Manage calendars, inboxes, priorities, and daily executive needs.

• Provide structured start-of-day and end-of-day updates.

💰 2. Financial & Bookkeeping Support

• Handle expense reconciliation, invoices, bookkeeping, and financial data entry.

• Review numbers, identify discrepancies, and maintain high accuracy.

🧩 3. Problem Solving & Operations

• Analyze issues and present well-thought-out solutions.

• Build and maintain SOPs, workflows, and operational playbooks.

🤖 4. AI & Workflow Optimization

• Use Claude and other AI tools for research, drafting, analysis, and workflow optimization.

• Verify AI outputs using strong human judgment and critical thinking.

✅ Qualifications & Skills

⭐ Core Requirements:

• Executive Support: Proven experience supporting executives or senior leaders independently.

• Finance/Bookkeeping: Strong understanding of basic bookkeeping, financial records, and numerical verification.

• Excel: Intermediate skills, including pivot tables, reporting, and structured data handling.

• Accuracy: Exceptional attention to detail and ability to catch subtle errors.

• Proactive Mindset: Self-managed, resourceful, anticipates needs, and brings solutions—not just questions.

• AI Proficiency: Comfortable using Claude or similar advanced AI tools while validating outputs.

• Teachability: Highly engaged, receptive to feedback, asks smart questions, and quickly adopts new processes.

• Schedule: Available Monday–Friday, 7:00 AM/8:00 AM–4:00 PM PST.

🌟 Nice-to-Haves:

• QuickBooks Online: Experience with invoicing and financial tracking.

• SOP Development: Experience creating and maintaining operational playbooks.

• Remote Work Readiness: Reliable high-speed internet and power backup.

• Global Experience: Experience working with international teams or US-based executives.

🚀 Submit your application today and take the next step in your career!

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