Executive Assistant (Job ID: JERGOL1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you a seasoned, career Executive Assistant with advanced AI capabilities who thrives as a proactive thought partner to C-suite leaders? We are seeking a high-caliber Executive Assistant based in LATAM, South Africa, or the Philippines to serve as the operational right hand to the Founder & CEO of a fast-growing, venture-backed (Techstars) software marketplace!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Assistant

• Job ID: JERGOL1EA

• Industry: Distribution / Supply Chain Tech / Software

• Location: LATAM / South Africa / Philippines

• Job Status: Full Time

• Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Eastern Time)

• Salary: $2,000 – $3,000 USD / month

• Target Start Date: ASAP

🏢 About the Client

Our client is a fast-growing, venture-backed (Techstars) software marketplace that optimizes supply chains by aggregating and redistributing surplus medications between pharmacies. Founded by a dynamic, high-energy entrepreneur based in Tampa, FL, the company has rapidly scaled to approximately 60 employees. With recent funding and an expanding global footprint, the executive team operates at a fast pace in a modern, tech-forward environment.

💼 About the Role

This is a strategic operational role for a career Executive Assistant who will bring order, proactive structure, and momentum to a high-volume executive workflow. You will manage back-to-back schedules, prioritize complex workloads, drive outreach, and leverage cutting-edge AI tools to amplify executive efficiency. The ideal candidate functions as a true thought partner—someone who anticipates needs, protects the CEO’s time, and keeps critical initiatives moving forward.

🎯 Key Responsibilities

• 📧 Inbox & Calendar Management: Drive comprehensive inbox triage, draft emails on the CEO's behalf, and manage a tightly packed, back-to-back calendar across time zones.

• 📋 Proactive Priority Tracking: Own and maintain the executive task list in Asana, ensuring tasks are actively progressed rather than accumulating.

• 🤝 Lead Outreach & Follow-up: Execute post-event and lead outreach using pre-built templates (e.g., following up with trade show contacts and business leads).

• 🤖 AI-Assisted Operations & Dashboards: Utilize AI tools (specifically Claude and Microsoft 365 Copilot) to analyze metrics, build executive dashboards, and optimize administrative workflows.

• ⚙️ Process & SOP Creation: Document operational workflows and establish clean, scalable Standard Operating Procedures (SOPs) across the CEO’s office.

• 📱 Social Media & Executive Branding: Light management of the CEO’s personal brand presence on LinkedIn and other professional platforms, including post scheduling and DM triage (manual engagement only).

• 📞 Phone Communication: Conduct occasional outward-bound calls on behalf of the CEO as a professional extension of the executive office.

✅ Qualifications & Skills

⭐ Non-Negotiables & Core Requirements:

• Proven EA Experience: Must be a dedicated, career Executive Assistant with demonstrated experience supporting C-suite executives in fast-paced environments.

• Flawless Communication: Exceptional written and verbal English skills with a strong, clear phone presence for executive representation.

• AI & Software Proficiency: Advanced capability using Claude (or similar LLMs), Asana for project management, and the Microsoft 365 ecosystem.

• Proactive Executive Mindset: Ability to triage, push back appropriately, and actively help the CEO prioritize, rather than passively accepting task delegation.

• Time Zone Alignment: Ability to work fully aligned hours with US Eastern Time (ET).

🌟 Preferred / Nice-to-Haves:

• Experience working within startup or venture-funded scale-up environments.

• Strong background in building visual dashboards, metrics tracking, and SOP documentation.

• Familiarity with light personal branding and LinkedIn professional management.

🚀 Submit your application today and take the first step toward your next great opportunity!

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