Executive Assistant (Job ID: RAYSAM1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant / Project Manager! 🌟

Are you an exceptionally sharp, proactive operational partner who thrives on taking ownership of complex workflows? We are seeking an Executive Assistant / Project Manager based in LATAM to serve as the operational right-hand partner to the Principal of a premier entertainment public relations firm driving high-stakes awards campaigns (Emmys, Oscars) for major global streaming platforms and legendary Hollywood studios!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Executive Assistant / Project Manager

• Job ID: RAYSAM1EA

• Industry: Public Relations (PR) & Communications / Entertainment

• Location: LATAM

• Job Status: Full Time

• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (PST)

• Salary: $2,000 – $2,200 USD / month

• Target Start Date: ASAP

🏢 About the Client

Our client is a premier entertainment public relations firm representing top-tier industry clients—including major global streaming platforms and legendary Hollywood studios—and driving high-stakes awards campaigns around the Emmys and Oscars. The firm operates in a fast-paced, high-visibility environment where precision, discretion, and proactive execution are essential.

💼 About the Role

This is not a traditional administrative or data-entry virtual assistant role. We need a dynamic operational partner who can take ownership of workflows, bring structure to complex campaigns, and anticipate business needs before they arise. You will act as a force multiplier—managing deadlines across multiple high-profile projects, creating institutional systems, and applying strong critical thinking so projects move forward seamlessly without constant supervision. (Prior PR industry experience is not required.)

🎯 Key Responsibilities

• 🎬 Project & Campaign Management: Track, structure, and drive multiple moving deliverables for high-stakes PR and entertainment awards campaigns (Emmys, Oscars) from start to finish.

• 📋 Proactive Executive Support: Manage the Principal’s schedule, priorities, and action items. Anticipate upcoming deadlines, clear operational bottlenecks, and keep client deliverables on track.

• ⚙️ Operations & Playbook Creation: Document recurring processes and build a centralized Operations Playbook (SOPs) to ensure institutional knowledge stays within the firm.

• 🤖 Resourceful Problem Solving: Utilize AI tools (specifically Claude) as a thinking partner to research challenges, draft solutions, and resolve issues independently before bringing them to leadership.

• 💬 Client & Stakeholder Communication: Maintain professional, high-touch written and verbal communication aligned with the standards expected by major entertainment brands.

✅ Qualifications & Skills

⭐ Core Requirements:

• High-Level Ownership: Proven ability to manage complex projects, establish structure, and operate autonomously without needing line-by-line direction.

• Proactive Mindset: Naturally looks ahead, spots potential issues early, and brings solutions to the table rather than just questions.

• Tech & AI Literacy: Highly comfortable using AI (particularly Claude) to optimize workflows, research information, and draft high-quality operational outputs.

• Flawless Communication: Exceptional written and spoken English, suitable for interfacing with top-tier entertainment executives and clients.

• Uncompromising Integrity: High attention to data security, discretion, and professional trustworthiness.

🚀 Submit your application today and take the first step toward your next great opportunity!

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