Cash Management Specialist

About Heirloom

Heirloom is a leading provider of large-format, luxury short-term rentals on the national level. Our unique focus on providing word-class accommodations to discerning groups of travelers in premier travel destinations, combined with a tech-enabled and data-driven business strategy, has allowed Heirloom to quickly carve out a unique space for itself within the highly competitive and rapidly evolving luxury hospitality rental industry.

Overview

The Offshore Cash Management Specialist is responsible for executing and managing daily cash transfers across a complex network of bank accounts and bank institutions to ensure financial efficiency across the company’s multi-entity luxury short-term rental portfolio. This role plays a critical part in maintaining proper cash positioning to support payroll, vendor payments, property-level expenses, tax obligations, and debt service requirements. The ideal candidate is highly detail-oriented, process-driven, and comfortable operating within established internal controls while handling sensitive financial transactions. This position requires strong organizational discipline, real-time responsiveness, and the ability to coordinate closely with accounting and leadership teams to ensure seamless cash flow management.

Essential Functions

• Execute daily intercompany transfers across multiple bank accounts and entities in accordance with approved cash plans
• Monitor account balances to ensure adequate liquidity for payroll, vendor payments, property expenses, tax payments, debt service, and other operational obligations
• Maintain daily bank reconciliations to ensure proper recording of each transaction
• Coordinate with accounting and leadership to anticipate upcoming funding requirements and operational cash demands
• Initiate transfers in accordance with documented internal control procedures and approval workflows
• Support month-end and year-end close by providing cash movement documentation and reconciliation support
• Maintain cash planning logs
• Assist in maintaining organized banking documentation, authorized signer lists, and access controls
• Partner with finance leadership to optimize cash positioning across entities while minimizing idle balances
• Ensure strict adherence to confidentiality and security protocols when handling sensitive financial information

Benefits:

• 100% Remote work
• Biweekly pay in USD
• Paid time off
• Bonuses
• Opportunity to work with a U.S.-based luxury brand.
• Travel and gain valuable exposure to the U.S. market
• Indefinite-term U.S. contractor agreement

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field
• 2–4+ years of experience in cash management, banking operations, or accounting
• Experience supporting U.S.-based companies preferred
• Experience working with multiple bank accounts, institutions and multi-entity environments
• Strong understanding of cash flow management principles
• Experience initiating and tracking ACH, wire transfers, and intercompany transfers
• Experience with Sage Intacct, NetSuite or similar accounting software
• Familiarity with U.S. banking platforms
• Proficiency in Excel, including tracking schedules and reconciliation support
• Strong attention to detail with the ability to manage high transaction volume
• Strong written and verbal English communication skills
• Ability to maintain regular overlap with U.S. business hours
• High level of discretion and confidentiality when handling sensitive financial data
• Strong organizational skills and ability to prioritize urgent payment needs
• Ability to work independently in a remote, fast-paced environment

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Requisitos

Estudios

Universidad / Carrera Profesional

Idiomas

Inglés - Avanzado None