ACCOUNTING AND PAYROLL SPECIALIST

The Accounting and Payroll Specialist reports to the Controller and is responsible for all areas relating to payroll, including Time and Attendance, payroll submission, certified payroll and State and Local payroll Compliance requirements.

Core functions of the role:

• Manage workflow from time management system to payroll system to ensure all Time and Attendance data is accurate and timely.
• Execute Time and Attendance processing and interface with payroll system.
• Consistently and accurately process payroll for 180+ employees ensuring strict adherence to labor laws, tax regulations, and company policies.
• Process and audit payroll data such as garnishments, PTO, insurance, 401(k) deductions, other deductions, and reimbursements for accuracy.
• Function as primary liaison between payroll vendor and the organization.
• Primary employee contact for all payroll related issues.
• Investigate and fix pay discrepancies or employee inquiries promptly.
• Maintain State and Local tax and SUI accounts.
• Compile internal management reports from payroll system software.
• Prepare required subcontractor certified payroll reports.
• Assist Chief Financial Officer (CFO) and management, as necessary.
• Communicate with HR team to make necessary employee changes/updates.
• Conduct year-end reporting for W-2s, 941’s etc.
• Always comply with all legal and institutional requirements.
• Contribute to team effort by accomplishing related results as needed.
• Demonstrate respect for employee privacy.
• Assist with yearly audit.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma and two years related payroll experience.
• Certified payroll creation and submission experience.
• Working knowledge of payroll best practices.
• Must have an elevated level of attention to detail, meticulous record keeping, and organizational skills.
• Ability to deal sensitively with confidential material.
• Strong verbal and written communication skills.
• Excellent interpersonal and teamwork skills.
• Maturity and a strong sense of integrity.
• Ability to prioritize tasks.
• Strong critical thinking skills.
• Self-motivated and resourceful.
• Exceptional commitment to accuracy.
• Ability to build and maintain effective customer/client relationships.
• Experience with Microsoft Suite to include Word, Excel, and Outlook.
• Experience with Paylocity highly preferred.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to climb or balance. The employee is often required to stand; walk and stoop, kneel, crouch, or crawl. The employee needs to be able to identify and distinguish colors.

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company-paid Life and Accidental Death & Dismemberment Insurance
• Option to buy Additional Life Insurance coverage for yourself and your dependents
• Short Term Disability Insurance
• Long Term Disability Insurance
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• 401k
• Paid Time Off
• Paid holidays
• ESOP

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are a drug-free workplace. Patterson Pope is a Federal Contractor.