Nonprofit Coordinator

The Nonprofit Coordinator keeps a portfolio of grant and client work moving. You support Grant Managers and senior coordinators by handling the logistics, documentation, data, and follow-through that let them focus on strategy, writing, and funder relationships. You are the operational backbone of the client relationships you support, the person who makes sure nothing falls through a crack.

 Responsibilities :

• Develop and manage annual and monthly communications calendars.

• Create and distribute monthly newsletters, including performance tracking.

• Set up and organize Google Drive folders for new grant opportunities.

• Prepare and organize the inputs that Grant Managers need to draft narrative reports.

• Coordinate editorial calendars with internal teams and clients.

• Gather program data from clients each month using the firm's standardized collection tools.

• Maintain accurate donor records, segmentation, and data hygiene.

• Monitor donor insights and support fundraising strategies.

• Generate monthly reports on donations, pipeline, and retention.

• Keep Asana boards and task deadlines current across the portfolios you support.

• Track required documents, attachments, and supporting materials for each opportunity so nothing is missing at submission.

• Help maintain an accurate picture of where every grant stands in the pipeline.

• Support client onboarding and ensure organized workflows.

• Experience in nonprofit administration, development, grants, or program coordination.

Requirements:

• 2+ years of experience in nonprofit communications, development operations, or a related field.

• Experience working with CRM systems (ideally Salesforce).

• Exceptional organization and follow-through. You track many moving parts at once and you do not drop details.

• Experience in nonprofit administration, development, grants, or program coordination.

• Strong written and verbal communication.

• Comfort with project management and collaboration tools, including Asana, Google Workspace, and Slack, and a willingness to learn data and dashboard tools quickly.

• Reliability and responsiveness. You meet internal deadlines and you communicate early when something is at risk.

• Experience creating email newsletters and managing social media platforms.

• Strong copy editing and organizational skills.

• Ability to manage multiple projects and meet deadlines.

• Familiarity with donor intelligence and research tools.

• Experience with CRM migrations (e.g., Salesforce Nonprofit Cloud).

• Experience building dashboards and board-level reports.

• Knowledge of nonprofit or philanthropic environments.