Corporate Secretary (m/f/d) - 20h/week

Your mission

• You own the group's statutory records end-to-end, keeping minute books, shareholder registers, articles, resolutions, and certificates complete and audit-ready across all entities.
• You manage the group compliance calendar, including annual accounts filings, commercial register (HRB) submissions, UBO and transparency registers, and equivalent requirements in Belgium, the US, and other jurisdictions.
• You drive entity simplification by leading closures, liquidations, mergers, and cross-border reorganizations together with external legal advisors, and support new entity formations where needed.
• You design and roll out a standardized intercompany framework, covering service agreements, IP licenses, approval workflows, and a central repository of all agreements and amendments.
• You bridge PTV's statutory entities and its functional operating organization, documenting Managing Director roles and authorities and maintaining a group-wide authorization matrix.
• You prepare shareholder resolutions, notices, proxies, and board materials, liaise with Bridgepoint on governance matters, and provide corporate documentation for banking mandates, credit facilities, and debt financing workstreams.

Your profile

• You hold a degree in law, business administration, or a comparable field, or you bring equivalent experience as a company secretary, paralegal, or corporate governance professional.
• You have several years of experience in corporate secretarial or entity governance work, ideally within a multi-entity, private equity-backed, or international group structure.
• You are familiar with German corporate law and commercial register (Handelsregister) practice, and you pick up requirements in other European jurisdictions with confidence.
• You have hands-on experience drafting and administering intercompany agreements, shareholder resolutions, and board or governance documentation.
• You communicate fluently in English, both written and spoken, and you work confidently with shareholders, banks, notaries, and external advisors. Additional German skills would be a nice to have.
• You are structured, detail-oriented, and comfortable owning a broad compliance and governance mandate independently, with no direct reports, in a part-time and hybrid setup.

Why us?

Further information

Contact Person