HR/Admin Assistant

This is a remote position.

• Support end-to-end recruitment processes, including job postings, candidate screening, interview coordination, employment contracts, pre-employment requirements, new hire orientation, and employee endorsements.
  
• Facilitate onboarding and offboarding processes, including requirements, contracts, orientation, benefits enrollment, clearance, and account deactivation.
  
• Facilitate overall hiring process (requesting information, requirements, and PSEA; reference checking; work email set-up, etc.)
  
• Prepare and process employment contracts, compensation packages, regularization notices, and other HR documentation.
  
• Maintain accurate employee records, including 201 files, HR master lists, company directories, organizational charts, and HR databases.
  
• Monitor employee attendance, timekeeping, and support payroll-related processes for 2 companies.
  

• Assist in the administration of employee compensation and benefits, including HMO enrollment and benefit releases. 
  
• Drafts and routes Job completion certificate for contractors, and successful probation notice for regularized employees.
  
• Calendar the regularization dates and PACES schedule of all employees.
  
• Monitoring and coordination with SSS, Pag-Ibig, Philhealth for employee benefits (e.g. loans, etc.)
  

• Address employee inquiries and provide administrative support for HR-related concerns.
  
• Coordinate employee engagement activities, company events, meetings, and other HR initiatives.
  
• Ensure proper communication
  

• Process government-mandated permits for renewal and new applications.
  
• Manage administrative and payment-related processes, including the preparation of purchase requests/purchase orders, processing of utility bills and other company payments, and monitoring payment deadlines to ensure timely settlement.
  
• Draft and distribute internal and external communication materials (e.g. minutes of the meeting, emails, correspondence, memos, etc.)
  
• Assist in planning and coordinating company events and activities such as managing travel arrangements, developing event ideas, canvassing, and other logistic details.
  

• Prepare certificates, forms, letters, reports, and other necessary documents as requested.
  
• Assist the PSEA Focal Point Officer in the implementation and administration of the company's Prevention of Sexual Exploitation and Abuse (PSEA) policy.
  
• Keep up-to-date with the latest HR trends and best practices.
  
• Perform other job-related functions that may be assigned from time to time by immediate supervisor.
  
• Primarily a WFH set-up, but candidate may be required to attend occasional in-person meetings 1-2 times a month. Additional onsite activities may also include project training and inventory/records retrieval outside NCR (e.g. Bulacan)
  

Requirements

• Bachelor’s degree in human resources, labor relations, or organizational development, or in a related discipline. 
  

• Previous experience as HR/Admin Assistant for a minimum of 2 years
  

• Exposure to Labor Law, payroll practices and employment equity regulations
  

• Effective HR administration, people management skills, organizational and time management skills.
  

• Exposure to multiple tasks and works well even under pressure and able to meet tight deadlines.
  

• Meticulous attention to detail.
  

• Ability to follow instructions accurately.
  

• Adept at problem-solving, including being able to identify issues and resolve concerns promptly.
  

• Excellent written and verbal communication skills.
  

• IT Skill: Knowledge in G Suite, QBO, test platforms and other HR software
  

• Results-oriented with a sense of urgency.
  

• Can work independently and with minimal supervision
  

• Can start immediately