Grants Manager

Department: Finance
Reports To: Director of Accounting and Finance
FLSA Status: Exempt
Employment Type: Full Time
Location: Remote

Why We’re Here 
“No one working full time in the richest country on Earth should have to choose between a doctor’s visit and dinner on the table. But that’s exactly what happens when we treat health care like a luxury instead of a right.” Community Catalyst is seeking Senior Communications Manager, Technical Assistance to help shape the national conversation on health justice and elevate the organization’s role as a leading authority on equitable health systems in the United States.

About Community Catalyst 

Community Catalyst is the national health justice organization working to ensure care is accessible, affordable, and accountable to the people it serves—and that racial bias does not determine who receives care. For more than two decades, Community Catalyst has partnered with state and community advocates to change systems before harm occurs. The organization integrates policy reform, community organizing, data science, narrative strategy, and thought leadership to advance structural change in health care. 

The Opportunity  

Community Catalyst is a national nonprofit health justice organization seeking a Grants Manager to lead post-award administration of our portfolio of federal, state, foundation, and corporate grants and contracts. Reporting to the Director of Accounting & Finance, you'll serve as a key cross-functional partner to Finance, Programs, Advancement, and organizational leadership — owning the grants lifecycle from award handoff through implementation, monitoring, reporting, subgrant administration, and closeout.

Grants & Contracts Administration

• Manage post-award administration of federal, state, private foundation, corporate, and other grants and contracts.
• Maintain a comprehensive, accurate inventory of all active grants, contracts, cooperative agreements, and subgrants.
• Review executed agreements to ensure financial, programmatic, and compliance requirements are documented, communicated, and monitored.
• Coordinate structured post-award handoffs among Advancement, Programs, Finance, and other departments.
• Coordinate amendments, budget modifications, no-cost extensions, renewals, and closeouts, maintaining appropriate documentation and audit trails.

Financial Management & Reporting

• Partner with finance, revenue, and program leaders to monitor grant budgets and spending throughout the award period. Each grant or contract must be reviewed the finance, revenue, and program leaders no less than once per month to discuss/track grant progress
• Track grant revenue, expenditures, remaining balances, commitments, and anticipated spending, and monitor staffing allocations against approved budgets.
• Monitor budget-to-actual performance and identify significant variances, underspending, overspending, or other financial risk. 
• Prepare and/or coordinate financial reports, invoices, reimbursement requests, and other required funder submissions.
• Support revenue recognition, forecasting, cash-flow planning, reconciliations, and financial reporting, coordinating with Finance to ensure grant transactions are properly recorded.
• Support annual audits, Single Audits, funder audits, NICRA calculation, and other monitoring reviews.

Subgrant & Partner Administration

• Administer and maintain centralized oversight of subgrants, subawards, and partner agreements funded through organizational grants and contracts.
• Ensure subgrant agreements are developed, reviewed, approved, and executed before work or payments begin.
• Maintain a comprehensive subgrant tracker covering partners, prime awards, agreement terms, deliverables, reporting, payment schedules, budget status, and compliance requirements.
• Monitor partner performance and expenditures against contractual deliverables and approved budgets; support subrecipient risk assessment, particularly for federally funded awards.
• Escalate delinquent reporting, performance concerns, or other subrecipient risks, and coordinate timely closeout of subgrants and partner agreements.

Dashboard, Reporting & Risk Escalation

• Develop, maintain, and regularly distribute an organization-wide grants, contracts, and subgrants dashboard covering budget-to-actual performance, deliverables, reporting deadlines, and renewal/expiration dates.
• Provide routine portfolio reporting to the Director of Accounting and Finance and periodic executive-level reporting to senior leadership.
• Proactively identify, communicate, and escalate financial, compliance, and contractual risks — including missed deliverables, budget variances, work beginning without an executed agreement, unsupported expenditures, and subrecipient compliance concerns.

Compliance & Internal Controls

• Maintain working knowledge of applicable federal, state, private foundation, and contractual grant requirements, including 2 CFR Part 200 (Uniform Guidance) and subrecipient monitoring requirements.
• Ensure appropriate financial and programmatic documentation is maintained for grants and subgrants.
• Support development and implementation of grants-management policies, procedures, internal controls, and standard operating procedures, identifying opportunities to strengthen controls and reduce risk.

Required Qualifications

• Minimum 5-7 years of progressively responsible experience in grants management, grants administration, sponsored programs, nonprofit finance, contracts management, or a closely related field.
• Demonstrated experience administering and monitoring federal, state, and private grants and contracts, and strong knowledge of post-award grants management (budgeting, financial reporting, compliance, deliverables tracking, renewals, amendments, closeout).
• Demonstrated experience administering and monitoring subgrants, subawards, subrecipients, and partner agreements.
• Working knowledge of federal grant requirements, including 2 CFR Part 200 (Uniform Guidance) and applicable subrecipient monitoring requirements.
• Strong financial and analytical skills, including experience reviewing grant budgets, expenditures, forecasts, and budget-to-actual results.
• Experience preparing or coordinating funder reports, invoices, reimbursement requests, and other required grant submissions.
• Experience developing and maintaining grant-management dashboards, trackers, calendars, and reporting tools.
• Demonstrated ability to manage multiple grants, deadlines, reporting requirements, contracts, and stakeholders simultaneously, with strong project-management, organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills, and demonstrated ability to identify, communicate, and appropriately escalate financial, compliance, contractual, and programmatic risks.
• Supervisory experience preferred; this role does not currently have direct reports but may take on staff supervision as the grants portfolio and team grow.

Preferred Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Nonprofit Management, or a related field (candidates without a degree who bring 8-10 years of substantial, directly relevant grants-management experience will be strongly considered).
• MBA and/or CPA designation is a plus.
• Experience managing a complex portfolio of federal, state, and private grants and contracts.
• Experience supporting federal audits, Single Audits, funder monitoring reviews, or similar compliance activities.
• Experience working in a nonprofit or mission-driven organization with multiple funding sources.
• Experience with Salesforce, NetSuite, or comparable CRM, grants-management, and financial systems.
• Advanced Excel skills and experience developing dashboards and management reporting.

What Success Looks Like

The successful Grants Manager will bring structure, visibility, and accountability to the organization's grants and contracts portfolio. This person will help ensure that grant requirements are understood, deadlines are met, budgets and subgrants are actively monitored, risks are identified early, and leadership has reliable information to support sound financial and programmatic decision-making.

Work Environment & Physical Requirements 

This is a remote, office-based position performed from a home or remote workspace using standard office equipment and technology. Occasional travel may be required based on organizational needs. The role involves extended periods of sitting, regular computer use, and virtual communication. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Compensation & Benefits 

The salary range for this position is $90,000– $115,000 based on a full-time schedule. Placement within the range is determined by role scope, relevant experience, skills, geographic considerations, and internal equity. Compensation is reviewed and approved in accordance with Community Catalyst’s compensation framework and organizational policies.

This position is eligible for Community Catalyst’s employee benefits program, subject to plan terms and eligibility requirements. Benefits may include medical, dental, and vision coverage; life and disability insurance; flexible spending accounts; retirement savings; paid time off and holidays; paid family and medical leave; wellness benefits; and other programs as outlined in the Employee Benefits Guide. Benefit offerings and eligibility may vary based on employment status, role classification, and location where applicable. Benefits are governed by plan documents and may be modified from time to time.

Equal Employment Opportunity Statement 

Community Catalyst is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Disclaimer 

This job description is not intended to be an exhaustive list of duties. Responsibilities may change based on organizational needs, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.