CG - Remote Administrative Assistant (006-00293)

Looking for Philippines-based candidates

Job Role: Remote Administrative Assistant 

Compensation range: 1200AUD - 1500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 10AM - 6 PM (AEST), Monday to Friday) for collaboration

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: 

We are a growing Accounting services firm supporting clients across accounting, tax, and business accounting and advisory sectors. With a reputation for excellence and client care, we are now seeking a dedicated Remote Administrative Assistant to support our team and clients with high-level administrative and secretarial tasks. 

Role Overview: 

This role is ideal for someone who is highly organised, reliable, and proactive, with excellent attention to detail and the ability to work autonomously. The ideal candidate will have experience supporting professionals in Australian accounting firms or in comparable professional services environments, and familiarity with handling secretarial tasks, managing client communications, and using relevant tools and platforms.

VA to Corporate Compliance Coordinator (key role)

• Complete entity formation forms, with training on various Australian business entity types and their formation requirements.
• Review documents for accuracy with a high level of attention to detail.
• Liaise with lawyers and external parties regarding entity formation
• Complete ASIC forms for structural changes (including learning 484 Forms and CAS360).

VA to Managing Partner  (support role)

• Manage calendars and send meeting invites.
  
• Maintain schedules and update Keep with all open matters.
  
• Liaise with external parties and team members to follow up on ongoing jobs.
  
• Connect daily to review open items, priorities, and urgent deliverables.
  
• Join meetings to take notes, prepare briefs for external parties, and ensure timely follow-ups.

VA to People and Culture Manager (HR) (support role)

• Prepare contracts and employment letters as needed.
  
• Provide administrative support across HR functions.
  
• Handle highly sensitive and confidential information with discretion.
  
  

Others

• Update and manage social media pages as required.

Requirements

Required Skills and Qualifications:

• Strong attention to detail and organisational skills, with ability to juggle multiple tasks, and perform them promptly and with absolute accuracy. 
• A high level of maturity and discretion in handling sensitive information, compliance documents, and in communication with stakeholders
• Maturity to understand priority and urgency of matters and take ownership of delivery of tasks within the due date.
• Prior experience or exposure to legal or compliance work is necessary
• Excellent verbal and written English communication skills 
• Proven ability to manage calendars and appointments independently 
• Self-motivated with the ability to work remotely and manage time effectively 
• Proficiency in Microsoft Office Suite, Google Workspace etc. 

Preferred skills: 

• Experience working in or with an Australian accounting firm is highly regarded but not mandatory. 
• Understanding of ASIC requirements and company secretarial processes 
• Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus. Experience or ability to use projects or GPT on ChatGpt. 
• Prior experience or exposure to e-marketing or social media coordination 

What We Offer: 

• A flexible remote working environment with Australian-based hours 
• Opportunity to work with a supportive and dynamic team while reporting directly to the Principle Partner and Compliance coordinator 
• Exposure to Australian corporate, tax, and accounting frameworks 
• Long-term potential for growth and development in a professional services setting

If you're a self-starter with a passion for supporting high-performing teams and delivering exceptional service remotely, we’d love to hear from you. 

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [10AM-6PM AEST] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)