About us
Avantpage is a translation provider committed to empowering immigrant and LEP communities through language access primarily in the health and government services arena. Our business is growing, and the right candidate will have opportunities to advance within the company. We are a global company with offices in Davis, CA and Warsaw, Poland. We are always looking for talented professionals ready to live our values of empathy, innovation and rigor!
Job Overview
Avantpage is seeking a hands-on and dependable Staff Accountant to independently own core transactional accounting activities and help keep our U.S. accounting operations accurate, organized, and on schedule. This mid-level role is ideal for an accounting professional who is comfortable managing high-volume accounts payable and accounts receivable, vendor documentation, multi-currency payments, reconciliations, and day-to-day activity in QuickBooks Online.
The Staff Accountant will work closely with the Head of Finance, support the month-end close, maintain strong documentation, and use accounting technology confidently. Success in this role requires attention to detail, sound judgment, proactive follow-through, and the ability to manage assigned processes independently within established policies and U.S. GAAP.
Duties and Responsibilities
Transactional Accounting & General Ledger
- Record and maintain accurate day-to-day accounting activity in QuickBooks Online, including journal entries, account coding, and transaction classification.
- Maintain complete supporting documentation and ensure transactions are recorded in the correct entity, department, class, project, and general ledger account.
- Investigate discrepancies, resolve routine accounting issues independently, and escalate exceptions appropriately.
Accounts Payable & Vendor Management
- Process high-volume vendor invoices and payments accurately and on time using Tipalti or a similar AP/payment platform.
- Manage multi-currency payables and international payments while verifying banking details, approvals, payment status, and supporting documentation.
- Track and maintain vendor tax documentation, including Forms W-9 and W-8, and follow up proactively on missing or incomplete records.
Accounts Receivable
- Support high-volume billing, apply customer payments, and maintain accurate accounts receivable records.
- Monitor aging reports, investigate unapplied or overdue balances, and coordinate collection follow-up with the appropriate stakeholders.
- Reconcile accounts receivable activity and help resolve billing or payment discrepancies promptly.
Month-End Close & Reconciliations
- Support the monthly close by preparing assigned journal entries, reconciliations, schedules, and supporting workpapers accurately and on time.
- Perform bank, credit card, accounts payable, accounts receivable, prepaid expense, and other balance sheet reconciliations.
- Identify unusual balances or reconciling items, research root causes, and communicate findings clearly to the Head of Finance.
Systems, Controls & Process Support
- Maintain data integrity across QuickBooks Online, Tipalti, and other Finance systems.
- Follow established internal controls, approval workflows, and accounting policies while maintaining audit-ready documentation.
- Document recurring procedures and contribute practical improvements to accounting SOPs and workflows.
Skills & Qualifications
- Bachelor's degree in Accounting, Finance, or a related field.
- 3-5 years of hands-on accounting experience, preferably supporting a U.S.-based company or U.S. clients.
- Required experience with QuickBooks Online and strong working knowledge of transactional accounting.
- Hands-on experience with vendor tax documentation, including tracking Forms W-9 and W-8.
- Experience with multi-currency payables and international payments.
- Familiarity with U.S. GAAP and month-end close requirements.
What We Offer
- A fully remote role within a vibrant multicultural team
- Professional development and growth opportunities within a global language solutions company.
- An energetic, collaborative, and empathetic working environment.
