- Manage calendars across five company directors.
- Coordinate meetings and resolve scheduling conflicts.
- Book domestic and international travel, including flights, accommodation and itineraries.
- Monitor executive inboxes and prioritise important correspondence.
- Assist with inbox management for the Founding Director, identifying key actions and ensuring follow-up.
- Coordinate internal meetings and leadership schedules.
- Prepare meeting invitations and supporting documentation.
- Liaise professionally with internal stakeholders regarding scheduling and availability.
- Maintain Outlook calendars and Microsoft Teams communications.
- Coordinate changing priorities and urgent requests from multiple directors.
- Provide proactive executive support while exercising sound judgement.
- Assist with general administrative tasks as required.
- Support ad hoc administrative projects as the business continues to grow.
Client Information
The Company is a well-established Australian professional services business with over 25 years of experience and offices in Adelaide and Melbourne. As the business continues to grow, they are looking for a highly organised and proactive Executive Assistant to provide reliable support across our leadership team.
Must Haves
• At least 2 to 3 years of previous Executive Assistant experience.
• Experience supporting multiple executives or directors simultaneously.
• Outstanding organisational skills.
• Strong written and verbal English communication.
• High attention to detail.
• Excellent time management and prioritisation skills.
• Professional corporate communication.
• Experience using Microsoft 365 and Outlook.
• Ability to work independently and use initiative.
• Strong confidentiality and discretion.
Nice to Haves
• Consulting or professional services experience.
• Experience coordinating international travel.
• Executive inbox management experience.
• Experience supporting leadership teams.
• Microsoft Teams experience.
• Experience managing multiple competing priorities.
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
