Accounts Payable Administrator

Summary

The Accounts Payable Administrator supports the day-to-day operations of the Accounts
Payable function across the AMER region (United States, Canada, Mexico, Brazil, and
Argentina). This role is responsible for expense report auditing, vendor onboarding, and
supporting the administration of the global corporate credit card program.
The ideal candidate has a strong accounting background, exceptional attention to detail,
excellent customer service skills, and experience with vendor onboarding, global banking,
and corporate credit card administration in a multinational environment.

Job Description

Key Responsibilities

• Audit employee expense reports for policy compliance, accuracy, and required documentation.
• Serve as the primary point of contact for travel and expense, vendor onboarding, and global corporate credit card inquiries.
• Manage global corporate credit card program, including card activations, deactivations, replacements, credit limit changes, account maintenance, statement retrieval, and employee support.
• Manage vendor onboarding, maintain vendor master records, and validate banking information and supporting documentation.  
• Create and maintain vendor payment templates in the corporate banking portal.
• Support AP operations by managing the shared inbox, tracking employee repayments, and assisting with month-end close activities, including journal entries and reconciliations.
• Perform periodic vendor master maintenance, including biannual vendor deactivations.
• Develop, maintain, and update standard operating procedures (SOPs) and process documentation.
• Maintain accurate records and ensure compliance with company policies and SOX requirements.
• Identify opportunities to improve processes through automation, system enhancements, and operational efficiencies.
• Systems & Tools Oracle Fusion, Concur, Coupa, ZIP, Salesforce/FinancialForce, Microsoft Office Suite (Advanced Excel), and Google Workspace.

Qualifications

• Bachelor's degree in Accounting, Finance, or equivalent experience.
• 4+ years of Accounts Payable or accounting experience, preferably in a global, SOX controlled environment.
• Experience with expense auditing, vendor onboarding, and corporate credit card administration.
• Strong understanding of vendor banking requirements, payment setup, and banking validation across multiple countries.
• Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, reconciliations, and reporting.
• Experience with Oracle Fusion, Concur, Coupa, or similar ERP and expense management systems preferred.
• Strong analytical, organizational, problem-solving, and customer service skills.
• Exceptional attention to detail and the ability to handle confidential information with discretion.


The US base salary range for this full-time position is $46,000 - $98,000. Your base pay will depend on your experience, skills, education, training, and location among other factors. All full-time positions or part-time roles working 30 hours or more a week at Guidewire are eligible for benefits that support their health and well-being including health, dental, and vision insurance, paid time off, and a company sponsored retirement plan. In addition, some roles may be eligible for the annual company bonus plan, commissions, and/or long term incentive awards which are contingent on a variety of factors including, but not limited to, company and employee performance.

Disability Accommodations and Guidewire’s Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to Accommodations@guidewire.com. If things do not go as hoped, we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation, or receiving a notice of your non-selection for a vacancy, e-mail Accommodations@guidewire.com to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision, who will then notify you in writing of a decision within 10 business days.

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.