Project Financial Analyst I

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Job Overview: 

This position is primarily responsible for project financial support relating to accurate revenue recognition and contract administration on projects within a Sector.

Employment type: Full-time

Shift: TBC

Work setup: Work from home

Salary: 50,000 - 65,000

What we offer: 

• Competitive compensation package aligned with your skills and experience
  
• Night differentials pay to help maximize your earnings
  
• Comprehensive HMO coverage, including a free dependent on Day 1
  
• Employee referral program with rewarding incentives
  
• 20 days of annual leave, giving you flexibility to manage your time
  
• Engaging team activities and events to keep work enjoyable
  
• Build strong, high-impact connections with key stakeholders across the business
  
• Take part in client engagement initiatives to elevate your professional experience. 
  

Role Overview:  

Managing the financial performance of projects by overseeing forecasting, revenue recognition, billing, collections, financial reporting, and resource planning. Partners with project teams and leadership to ensure accurate financial data, monitor project profitability, mitigate risks, and support compliance with company policies and project financial standards.

What You’ll Be Working On: 

Primary Functions:

·       Works with team members to ensure that monthly costs to complete updates are completed as needed and performs monthly revenue/profitability review to ensure consistent and accurate project data and revenue/profit projections.

·       Works with team members to ensure that Resource Planning and Net Revenue Forecast reports are incorporated into monthly project review and communicate any issues with the Project Financial Analyst, Team Leaders, Project Managers, Practice Leaders and Market Directors.

·       Conducts regularly scheduled meetings with project team (Project Accountants, Phase Managers, Project Managers, Project Directors, Practice Leaders and Market Directors) to obtain project details.

·       Completes and routes month end package (report card) for Practice and/or Market by utilizing reports on the portal and Key Performance Indicator data within Power Bi.

·       Completes Project Financial Analyst Team month-end spreadsheet and project of interest spreadsheet with notes and month-end results.

·       Works with project management and other team members to review and ensure accurate monthly client billings according to contract terms.

·       Monitors monthly unbilled and write-off report for potential issues and reports any issues to senior team members.

·       Analyzes, reviews, and monitors MIS reports, automated MIS messaging and communicates trends and potential problems with Project Managers, Practice Leaders and/or Market Directors.

·       Monitors monthly Accounts Receivable Ledger and reviews collection issues. Makes direct client contact when applicable when previous collection attempts are unsuccessful (at 45 days outstanding). Coordinates with Project Financial Analyst Team Leader to review issues.

·       Coordinates with Project Managers to approve sub-consultant invoices on their behalf.

·       Works with Corporate and Market leadership to help implementation and maintenance of Practice and/or Market goals, Practice and/or Market Key Performance Indicators, project fundamentals and resource planning.

·       Educates internal clients on MIS and accounting reports.

·       Maintains the highest level of confidentiality as it relates to Operational Financial Information.

·       Reviews (according to and/or in compliance with company-wide project fundamentals) project set-ups and confirms that the correct organizational code and project type have been selected. Also reviews and confirms those contracts, billing terms, project plans, work breakdown schedules and resource allocations (RP) are in place.

·       Participates in company-wide initiatives as needed, to include project fundamentals, best practices, quality assurance and continuous improvement initiatives.

·       Performs other duties as assigned.

Secondary Functions, limited role:

·       Prepares accurate and timely billings.

·       Reviews contract invoicing/pricing terms and enters accurate billing terms in the Management Information System (MIS).

·       Contacts client’s accounting representative for appropriate invoicing requirements before the first invoice is issued. Maintains contact with client representative as necessary during project billing duration. Same process for sub consultants as well.

·       Transfers misapplied time and expenses to correct projects within the MIS. This includes appropriate coordination on approval of transfers. Documents transfer of project-to-project time in billing file for audit trail.

·       Assists Project Managers with the coordination and monitoring of billings and collections.

·       Approves and/or handles billing voids, write-offs, and labor/expense transfers, up to limits set by the Project Financial Analyst Team Leader.

·       Maintains project invoice and project contract files, as well as sub-consultant files.

·       Assists in completing lien waivers and release of claims forms.

·       Assists in setting up overall Resource Planning shell upon project setups and/or 90% Opportunity triggers. Assists in linking Resource Plans to appropriate opportunity and/or project.

·       Initiates project close out to ensure all data in the (MIS) record is correct and complete.

·       Reviews and monitors sub-consultant contracts, invoicing, insurance certificates and other required documents are complete and linked appropriately.

·       Assists project management and Risk Management, as needed, in reviewing company's Professional Services Agreements, as well as external client contracts.

·       Assists project management and Risk Management, as needed, in reviewing company's change orders and providing direct follow up with clients on status of change orders.

·       Updates unexecuted status on contract when appropriate contract documentation is linked in the MIS. This includes verifying contract signing authority.

·       Ensure the Client Satisfaction Program process is being followed.

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