• Take ownership of shared and leadership inboxes, managing emails, follow-ups, and actions rather than simply forwarding messages.
• Provide administrative support across finance, sales, orders, logistics, suppliers, and general business operations.
• Stay ahead of recurring reports, meetings, and deadlines by proactively preparing information and materials before they are requested.
• Identify and follow up on missing information, receipts, approvals, and outstanding actions, resolving routine matters independently where appropriate.
• Prepare and maintain reports, documents, presentations, records, and recurring administrative processes.
• Use AI tools, templates, and simple automation to improve processes and take ownership of outcomes without requiring step-by-step direction.
Client Information
The Company is seeking a reliable and organized Administrative Assistant to provide ongoing administrative and financial support, help manage day-to-day business requirements, and ensure recurring processes are completed accurately and efficiently.
Must Haves
• Proven experience in administration, coordination, or a similar support role.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proactive and able to take ownership of tasks and follow them through to completion without constant supervision.
• Confident managing inboxes, follow-ups, deadlines, documents, reports, and recurring administrative tasks.
• Strong communication skills and confidence dealing with internal teams, suppliers, clients, and other stakeholders.
• Tech-savvy and comfortable learning new systems and software quickly; experience with every system is not required.
• Confident using AI tools, templates, and automation to improve efficiency and streamline administrative processes.
• Strong problem-solving skills with the ability to think ahead, identify what needs to be done, and act without waiting for instructions.
• Able to work independently while keeping stakeholders informed and ensuring nothing falls through the cracks.
• Willingness to grow with the role and take on increasing responsibility as the business evolves.
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
